Legal Administrative Assistant

Ropes & Gray • Washington, DC

1d • $69,500 - $100,800 • Hybrid

About The Position

About Ropes & Gray Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer. Overview The Administrative Resource Center Legal Administrative Assistant provides administrative support to a team of attorneys, paralegals and business support personnel. Some high-level responsibilities include building relationships with assigned team members, creating and editing documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

Requirements

• College degree or equivalent work experience
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients
• Expert communication skills
• Proactive approach to problem-solving and strong decision-making capability

Responsibilities

• Develops and maintains effective relationships with internal stakeholders
• Coordinates travel arrangements, including booking flights, hotels, and transportation
• Processes invoices and expense reports
• Supports the clean-up of diary entries according to client guidelines; transfers time to appropriate matters as necessary
• Manages and coordinates logistics for meetings or events
• Provides general administrative support, such as photocopying, scanning, and filing documents
• Handles incoming and outgoing mail and packages
• Collaborates with other departments and team members on various projects
• Assists in the coordination of special projects and initiatives as assigned
• Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and Outlook) applications
• Maintains confidentiality and handling sensitive information with discretion
• Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
• Executes work with a high degree of precision and accuracy

Benefits

• Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members.
• The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture.
• In addition, this role is eligible for a discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level