Legal Administrative Assistant - Labor and Employment

Morgan Lewis•Chicago, IL

1d•$55,000 - $71,500•Hybrid

About The Position

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Assistant (LAA) to support the Labor and Employment Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

Requirements

One (1) year of internship or professional experience preferred.
Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.
Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a tea.
Flexibility to work overtime required.

Nice To Haves

Bachelor’s degree a plus.
Previous law firm experience a plus.

Responsibilities

Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
Draft engagement letters, routine correspondence and memoranda; updates recurring reports as assigned.
Update monthly chart for Associates and Advisors.
Update eRoom/Clientsite, document in FileSite and incorporate into working plan document.
Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups,
Processes new business intake, related forms, and correspondence.
Processes expense reports and invoices; arranges check requests; monitors through completion.
Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
Provides legal research, case support and project assistance.
Other administrative duties as assigned.