Legal Administrative Assistant

Venable LLP • Baltimore, MD

10h • $70,000 - $95,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new
hire brings valuable experience, new perspectives, and a chance to raise the bar
on our approach to how we work. That’s why we’re looking for a Legal
Administrative Assistant to provide comprehensive administrative support to
assigned legal staff.

The ideal candidate will be responsible for…

Requirements

• A minimum of 2 years relevant work experience supporting attorneys or executives in a law firm or corporate office setting
• Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
• Proficiency in the use of document management systems (iManage preferred)
• Minimum of two (2) years related work experience within a law firm or professional services environment is required.
• Advanced use of MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA/TOC creation and manipulation, and insertion of hyperlinks) as well as an ability to quickly learn and adapt to other applications.
• Proficiency in the use of document management systems
• Excellent writing and grammar skills to proof and edit (using edit marks) correspondence, reports, and tables for typographical, formatting errors, grammar, and sentence structure; meticulous attention to detail is essential.
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Exceptional interpersonal and communication skills necessary to convey and obtain information from various levels of internal and external clients.
• Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently accurate while meeting established deadlines.
• Organize and prioritize numerous tasks and complete them under time constraints.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact including ability to independently initiate follow-up.
• Proficient time management skills and ability to prioritize assignments and be a resource for overflow.
• Flexibility to work overtime, when needed.

Nice To Haves

• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
• Proficiency in the use of document management systems (iManage preferred)

Responsibilities

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Proofreading and editing text for grammatical and typographical errors, and occasionally for content
• Managing billing process to include time-entry, data review and correction, and final submission
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

Benefits

• Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.
• New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed