Legal/Administrative Assistant

State of Oklahoma

2d•Onsite

About The Position

The Oklahoma Office of the Attorney General is currently seeking a full-time Legal/Administrative Assistant for our Pharmacy Benefit Management Compliance & Enforcement (PBM) Unit. The PBM Compliance & Enforcement Unit ensures that Pharmacy Benefits Managers (PBMs) licensed in the State of Oklahoma comply with the Patient’s Right to Pharmacy Choice Act, Pharmacy Audit Integrity Act, and other related Oklahoma statutes and regulations. The Legal/Administrative Assistant will provide legal support directly to the PBM Unit Chief, as well as to other attorneys within the PBM Unit who work directly with entities who have a role in the Pharmacy Benefit Management cycle, such as PBMs and Pharmacies. Specifically, this position will also support PBM Unit staff to manage cases, correspondence, file organization, etc.

Requirements

Excellent attention to detail.
Excellent organizational, time management, and verbal and written communication skills.
Strong ability to manage multiple priorities with accuracy and confidentiality.
Proficiency in Microsoft Office Suite, Adobe Pro, and other document management systems.
Excellent spelling, grammar, and proofreading skills.
All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

Nice To Haves

3 plus years of experience preferred but not required

Responsibilities

Docketing for the PBM unit
File motions, briefs, and other substantive legal documents as needed
Provide administrative, clerical, and organizational support to the PBM Unit.
Collect, prepare, and format reports and other documents, correspondence, and memoranda, in accordance with office standards.
Receive, process, and distribute incoming and outgoing mail and/or emails.
Support legal case management by opening and closing case files, maintaining and organizing files, docketing deadlines and meetings, assisting in preparation of pleadings, exhibits, and briefs, and tracking case progress.
Perform data entry and maintain precise records of case-related information.
Conduct discrete legal and factual research assignments using online databases and resources.
Coordinate office copier(s) maintenance, and upkeep in general office supplies.
Schedule conference room(s) and prep for personal and/or public meetings.
Assist attorneys with car reservations, travel request forms, and hotel reservations.
Scan documents and files of varying sizes, ranging up to thousands of pages in length.
Manage calendar and track deadlines for the PBM Unit.
Assist with training materials, forms, templates, and process improvement initiatives.
Operate office equipment and machines.
Complete other special projects and duties assigned.
Maintain integrity and confidentiality of information of the Attorney General’s Office.