Legal - Administrative Assistant

TCC•Fishers, IN

10d

About The Position

The Administrative Assistant will provide comprehensive administrative and organizational support to the General Counsel and the in-house legal department. This role is critical to ensuring efficient operations, accurate document management, and timely preparation of legal materials. The ideal candidate is detail-oriented, highly organized, and able to handle confidential information with discretion.

Requirements

Associate’s degree or equivalent experience; Bachelor’s degree preferred.
2+ years of administrative experience, preferably in a law firm or in house legal department
Proficiency in Microsoft Office Suite and document management systems.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize tasks and manage multiple deadlines.
Discretion and integrity in handling confidential information.
Strong interpersonal skills and ability to work collaboratively.
Adaptability and problem-solving in a fast-paced environment.

Nice To Haves

Familiarity with legal terminology and document formats is a plus.

Responsibilities

Maintain and organize physical and electronic legal files in compliance with company policies.
Ensure proper version control and secure storage of sensitive documents.
Upload/index documents into the company’s document management system(s).
Monitor and maintain accurate electronic filing structures for easy retrieval.
Draft, format, and proofread correspondence, agreements, and other legal documents.
Prepare meeting materials, presentations, and reports as requested by the General Counsel.
Manage calendars, schedule meetings, and coordinate travel arrangements for the General Counsel.
Handle incoming communications, including emails and calls, with professionalism and confidentiality.
Assist with invoice processing and expense reporting for the legal department.
Ensure all activities adhere to legal and corporate compliance standards.
Maintain strict confidentiality regarding sensitive legal matters and company information.