Legal Administrative Assistant (Hybrid – Tarrytown, NY)

Allstate • Uniondale, NY

3d • $20 - $30 • Hybrid

About The Position

Join our dynamic insurance defense legal team as a Counsel Support Associate supporting Bodily Injury (BI) matters. In this role, you'll provide essential administrative support to Client Legal Services Attorneys handling BI claims, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation. Key Responsibilities Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system. Case Lifecycle Coordination: From the time a BI lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure. Calendar Management: Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications. Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence—strong people skills are a must. Administrative Support: Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework. Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters. Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities. Explore the Benefits of Joining Allstate's Client Legal Services: Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life. Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory. Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

Requirements

• High School diploma or GED required.
• Legal administrative support experience in a civil law setting is beneficial but not required.
• Exposure to a legal office environment is helpful.
• Candidates with transferable skills and a strong interest in legal administrative work—particularly in Bodily Injury litigation—are encouraged to apply.
• Exceptionally organized and task oriented.
• Strong communication and interpersonal skills, both written and verbal.
• Comfortable handling sensitive information.
• Proficient in Microsoft Office and open to learning new legal systems.
• Ability to attend the Tarrytown, NY office 2–3 days per week.
• Candidates must be located within surrounding counties to support regular in-office attendance.

Responsibilities

• Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system.
• Support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure.
• Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications.
• Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence
• Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework.
• Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters.
• Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Benefits

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED