Legal Administrative Assistant

Axinn Veltrop & Harkrider LLP•New York, NY

13h•$39 - $46•Hybrid

About The Position

Incisive. Inclusive. Invested. We’re Axinn. Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally. Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products. At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients. Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.

Requirements

Associate’s degree preferred
2+ years general office experience required, prior law firm experience is preferred.
Excellent communication skills, both verbal and written.
General knowledge of office equipment and tools.
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
Ability to build rapport with attorneys and professional staff.
Strong organizational skills with great attention to detail.
The ability to work independently but within a team environment.

Responsibilities

Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Track monthly expenses, prepare expense reports and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Create TOCs and TOAs
Prepare legal correspondence, documents, electronic filings, etc.
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Minor personal work for a Partner
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned

Benefits

Competitive starting pay and annual discretionary bonus and raise eligibility
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
Firm paid short and long-term disability, plus life and accident insurance
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
Comprehensive medical, dental, and vision insurance options
Flexible spending and health savings accounts (medical plan dependent)
Firm paid comprehensive Employee Assistance Program (EAP)
Student loan refinancing discounts
Fitness/Gym dues reimbursement program
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)