Legal Administrative Assistant
About The Position
Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the private client services group in the Philadelphia office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
Requirements
- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
- Communication: Strong verbal and written communication abilities.
- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
- Qualified applicants will have a minimum of five years of relevant experience with a law firm.
- Knowledge of standard private client services practices.
- Requirements include technical proficiency in Microsoft Office Suite, experience with e-filing, document management time and billing systems.
Responsibilities
- Maintain and process case information, manage the progression of cases to final disposition
- Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
- Revise, proofread, and format estate planning documents.
- Prepare inventory and asset spreadsheets for trusts and taxable estates
- Prepare requested information for various accounting Firms as it relates to personal client tax preparation and trust tax preparation, including but not limited to analysis of various costs and distributions to/from trust beneficiaries.
- Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
- New client intake, file maintenance utilizing the firm’s electronic records management system.
- Time entry and billing.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
