Legal Admin Assistant - BK Litigation (Hybrid) | Oakland)
About The Position
We are seeking an experienced Legal Administrative Assistant to support our Bankruptcy Litigation team in Oakland. This is a hybrid role, with three days in the office and two days remote each week. This position supports attorneys handling complex business bankruptcy and creditors’ rights matters, including Chapter 7 and Chapter 11 proceedings and related adversary litigation. The ideal candidate brings strong federal court experience, thrives in a fast-paced environment, and consistently delivers high-quality, detail-oriented work. Total Rewards Competitive pay with annual merit increases; monthly bonus program; 401(k) with match and profit sharing; health, dental, and vision coverage; employer-paid life insurance; paid time off and holidays; wellness and EAP programs; professional development.
Requirements
- 5+ years of experience as a Legal Administrative Assistant supporting business bankruptcy and/or bankruptcy litigation
- Strong working knowledge of U.S. Bankruptcy Court procedures, including CM/ECF filing and PACER
- Experience supporting adversary proceedings and federal court litigation processes
- Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Strong document formatting skills, including pleadings and court-compliant filings
- Excellent attention to detail, organization, and ability to manage competing deadlines
- Strong command of grammar, spelling, and legal formatting standards
- Ability to handle confidential information with professionalism and discretion
Nice To Haves
- Experience supporting creditors, trustees, or financial restructuring matters
- Familiarity with Northern District of California Bankruptcy Court procedures
- Experience with iManage, Intapp, and docketing/calendaring systems
- Experience preparing tables of contents and tables of authorities
- Exposure to bankruptcy appeals, avoidance actions, or complex litigation matters
Responsibilities
- Provide administrative and litigation support to multiple attorneys across Chapter 7 and Chapter 11 matters, including creditors’ rights and trustee representations
- Prepare, format, proofread, and finalize pleadings, motions, and correspondence for filing in U.S. Bankruptcy Court
- Electronically file documents via CM/ECF and conduct research using PACER, ensuring compliance with federal and local bankruptcy rules (including Northern District of California requirements)
- Support adversary proceedings, including preparation and filing of complaints, motions, and related pleadings
- Track and manage critical deadlines, including bar dates, hearings, and court-imposed deadlines
- Coordinate service of process and filings in accordance with bankruptcy and federal rules
- Maintain complex calendaring and docketing across multiple active matters
- Communicate with courts, clients, and internal teams as needed
- Assist with conflict checks, engagement letters, and matter intake
- Organize and maintain case files, including preparation of binders and materials for hearings or trial
- Collaborate with internal departments to ensure timely and accurate completion of work
Benefits
- Competitive pay with annual merit increases
- monthly bonus program
- 401(k) with match and profit sharing
- health, dental, and vision coverage
- employer-paid life insurance
- paid time off and holidays
- wellness and EAP programs
- professional development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
251-500 employees
