Legal Administrative Assistant

McGuireWoods LLP•Richmond, VA

4h•Hybrid

About The Position

McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Richmond, VA office. The Assistant will be part of a team of Legal/Practice Assistants supporting first-fourth year associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within both our litigation and transactional practice areas. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Requirements

Requires high school diploma or GED and a minimum of two years related experience and/or training; or equivalent combination of education and experience.
Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
Ability to proactively identify opportunities to assist team and those the team supports.
Must be highly organized and a self-starter.

Nice To Haves

Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver), but not required.

Responsibilities

Prepares, edits and formats legal documents and correspondence.
Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
Manages documents: uploads documents to e-rooms and the DMS; scans, saves to DMS and distributes matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.