Legal Administrative Assistant

Faegre Drinker • Dallas, TX

23d

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with attorneys in several Litigation practice groups in our Dallas office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
The Litigation Legal Administrative Assistant will be tasked to provide a unique level of support through daily administrative support to assigned timekeepers in their practice group as well as other members of the cross-firm team The Litigation Legal Administrative Assistant is expected to show administrative skills sets in a broad array of commercial and product liability litigation Proficient experience and knowledge of the business litigation practice is necessary to prove successful in the role

Requirements

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills are a requirement for this position (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• 3+ years of legal administrative experience, with a background in, billing, invoicing and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Current Notary Public Commission

Responsibilities

• Create, maintain and properly close client and matter files.
• Manage the conflict check process, prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing
• Submit expense reports, process payment requests and coordinate the client billing process
• Schedule in-person meetings, Teams calls and travel arrangements, and set hearings, including coordination with court clerks
• File and serve pleadings and documents in federal and state cases
• Other administrative tasks, as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED