Legal Administrative Assistant (Records Management)

Integrity • Dallas, TX

13d

About The Position

Integrity is seeking an experienced and skilled Corporate Paralegal to join our in-house legal department. The ideal candidate will have extensive experience in drafting, reviewing, preparing and organizing corporate documents, either in a law firm or in-house setting. The candidate will also assist with ongoing entity management and annual Secretary of State filings. The ideal candidate is confident, detail-oriented and responsive.

Requirements

• Associate’s degree or Bachelor’s degree or equivalent
• At least 5 years or more working as a corporate paralegal in a fast-paced environment
• Strong background in corporate legal work, including with reviewing and drafting corporate documents
• Familiarity with using software to keep track of documents
• Strong organizational skills
• Responsive and proactive; willing to jump on tasks upon instruction quickly and with strong attention to detail
• Excellent written and communication skills
• Ability to identify, initiate and conclude strategic objectives in a collaborative, team-based environment
• Ability to think and analyze critically and have the confidence to collaborate accordingly with the right stakeholders to get to the right answer
• Excellent time management given multiple time demands
• Must have ability to prioritize with good judgment and over-communicate in terms of work product and deadlines
• Polite and effective interactions with important third parties (including important stakeholders, regulators, staff at secretary of state departments etc.)

Nice To Haves

• Paralegal’s certification strongly preferred
• Experience with privately held companies and their equity structure/cap table a nice to have
• Comfort level with completing state filings

Responsibilities

• Prepare, draft and distribute corporate documents, including confidentiality agreements, corporate consents, corporate documents, commercial letters, award agreements and other corporate documents
• Maintain an organized record and continuously track the status of wide volume of documents
• Project management and strong organizational skills, including following up with the appropriate parties as necessary to bring a document or project to conclusion
• Cooperate with business teams internally to track performance of award agreements and prepare confirmation letters
• Populate and keep up to date systems and management tools to ensure up to date and strong record-keeping
• Coordinate with various stakeholders within the company to ensure that important timelines are met and any issues are properly addressed
• Coordinate internally with the internal licensing team and internal stakeholders for appropriate entity management and secretary of state filings
• File annual and ongoing secretary of state filing and reports for legal entities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree