Legal Administrative Assistant Intellectual Property IP
About The Position
Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Legal Administrative Assistant within the Intellectual Property (IP) in our Phoenix office . You will provide comprehensive administrative and organizational support to attorneys, patent agents, and paralegals in an intellectual property law practice. This role involves managing the workflow of IP-related documentation, ensuring deadlines are met, and maintaining client communication while upholding the highest standards of confidentiality and professionalism. The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m.; o nce fully trained, you may have the option to work remotely one day a week with flexibly to adjust based on business needs.
Requirements
- Experience: At least 4 years of administrative experience in a law firm or legal department, with IP experience.
- Skills & Abilities: Strong organizational and time-management skills.
- Attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IP docketing systems.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and prioritize in a fast-paced environment.
Nice To Haves
- Familiarity with USPTO systems, PCT filings, and foreign IP processes is a plus.
Responsibilities
- Document Management: Prepare, proofread, and format IP-related documents, including patent and trademark applications, responses to office actions, and licensing agreements.
- File patent and trademark applications with the United States Patent and Trademark Office (USPTO) and foreign IP offices as needed.
- Maintain and organize case files and ensure all documents are stored securely.
- Calendar and Deadline Management: Monitor and manage critical deadlines, such as filing and renewal dates for patents and trademarks.
- Coordinate attorney schedules, meetings, and travel arrangements.
- Communication: Serve as a point of contact between attorneys, clients, and external agencies.
- Draft and manage correspondence, including emails, letters, and memos related to IP matters.
- Administrative Support: Process billing and time entries, ensuring accuracy and compliance with firm policies.
- Assist in preparing presentations or materials for client meetings.
- Handle incoming and outgoing mail related to IP matters.
- Research and Compliance: Conduct preliminary research on patents, trademarks, and other intellectual property as requested.
- Ensure compliance with legal procedures and deadlines for IP filings, renewals, and disputes.
- Technology and Database Management: Use IP docketing software to track and manage IP portfolios.
- Update and maintain client and matter information in the firm's database.
Benefits
- Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day.
- The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
