Benefits, Leave Coordinator

Meditech•Minnetonka, MN

7d•Hybrid

About The Position

The Leave Coordinator oversees and administers leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and salary continuance or long-term disability plans. As a member of our Benefits team, your job would involve: Communicating with staff members regarding their needs for leave and/or modified work schedules. Ensuring staff members are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave Handling the leave administration process from the staff member's initial notice of the need for leave to the return to work. This includes working as a liaison with staff members and the FMLA, salary continuance, and long-term disability carriers. Gathering and completing all company required paperwork needed by the carriers. Tracking all intermittent and reduced schedule leave use Maintaining reasonable communication with staff members on leave to facilitate smooth and timely return to work; relaying communication between staff members and their managers during leave within reason Advising managers and staff members on the interaction of leave laws with paid time off, workers compensation, salary continuance, and long-term disability benefits Overseeing the return-to-work process (fitness for duty certification) for staff members returning from extended FMLA, workers compensation, or other leave(s) Facilitating other leave requests, which may include accommodation requests under the ADA Administering the other company time-off programs as assigned in accordance with internal policy and applicable laws Drafting and/or recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations Coordinating leave pay with internal Payroll group Maintaining complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practice Preserving confidentiality of staff members' medical documentation and files Maintaining knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws Performing other related duties as assigned.

Requirements

Bachelor's or associate degree in Human Resources or related field preferred, and/or 2-3 years applicable work or military experience
Two years of Human Resource/leave coordination experience is required
Familiarity with Jira, Confluence or similar project management software required
Proficiency in Microsoft Excel with comfort level in creating pivot tables, data visualization and working with large data sets
Extensive knowledge of the leave requirements and other legal protections afforded by MA PFML, FMLA, ADA, short term disability, long term disability, worker's compensation and other state leave laws
Excellent written and verbal communication skills
Excellent analytical and problem-solving skills
Strong organizational skills and attention to detail.

Responsibilities

Communicating with staff members regarding their needs for leave and/or modified work schedules.
Ensuring staff members are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave
Handling the leave administration process from the staff member's initial notice of the need for leave to the return to work. This includes working as a liaison with staff members and the FMLA, salary continuance, and long-term disability carriers.
Gathering and completing all company required paperwork needed by the carriers.
Tracking all intermittent and reduced schedule leave use
Maintaining reasonable communication with staff members on leave to facilitate smooth and timely return to work; relaying communication between staff members and their managers during leave within reason
Advising managers and staff members on the interaction of leave laws with paid time off, workers compensation, salary continuance, and long-term disability benefits
Overseeing the return-to-work process (fitness for duty certification) for staff members returning from extended FMLA, workers compensation, or other leave(s)
Facilitating other leave requests, which may include accommodation requests under the ADA
Administering the other company time-off programs as assigned in accordance with internal policy and applicable laws
Drafting and/or recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations
Coordinating leave pay with internal Payroll group
Maintaining complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practice
Preserving confidentiality of staff members' medical documentation and files
Maintaining knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws
Performing other related duties as assigned.