Leasing Project Manager

Commonwealth of Massachusetts • Boston, MA

1d

About The Position

The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth’s assets, which include 5.5 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet. We are responsible for all real estate activities, including acquisitions dispositions and leasing, managing over 100 transactions each year. We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future. We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth. We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth. General Statement of Duties and Responsibilities The Leasing Unit is responsible for the procurement and management of all leased space for commonwealth agencies. Its activity includes planning, issuance of Requests for Proposals (RFPs) for the procurement of new leases, lease negotiation, project management, and lease administration during occupancy. Its mission is to procure best-value space for the Commonwealth through a fair and competitive process, guided by current real estate market knowledge and industry best practices. The Project Manager oversees the full lifecycle of leased real estate transactions on behalf of Commonwealth agencies, from planning and procurement through occupancy and lease administration. This role partners with client agencies to define space needs, execute competitive procurements, negotiate lease terms, and manage build-outs and ongoing landlord performance. The Project Manager applies expertise in commercial leasing, financial analysis, space planning and design, and building operations to deliver cost-effective, compliant, and high-quality outcomes. This position operates in a fast-paced, team-oriented environment and collaborates closely with internal staff, senior leadership, and external stakeholders.

Requirements

• Applicants must have at least (A) five years of full-time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, and (B) of which at least three years must have been in a professional capacity, and (C) of which at least one year must have been in a supervisory capacity, or (D) any equivalent combination of the required experience and the substitutions below.
• Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License.

Nice To Haves

• Knowledge of commercial real estate, including lease structures, financial analysis, tenant improvements (build-out), building operations and landlord service standards.
• Strong negotiation and stakeholder management skills, with the ability to build consensus among agencies, landlords, and partners.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
• Proven ability to work independently and collaboratively, including leading and contributing to cross-functional teams.
• Strong organizational and project management skills, with the ability to manage multiple priorities, maintain schedules, and meet deadlines independently.
• Demonstrated ability to maintain complete, accurate, and well-organized electronic records, ensuring clear documentation of project activities and decisions.
• Analytical skills to evaluate real estate market data, synthesize information, and make sound recommendations.
• Ability to read and interpret leases, contracts, and architectural plans/drawings.
• Ability to develop and apply standard processes, templates, and procedures.
• Sound judgment, discretion, and ability to handle confidential information.
• Ability to learn and apply applicable laws, regulations, policies, and procedures.
• Proficiency in Microsoft Office and related business applications.

Responsibilities

• Lease Procurement & Project Delivery Partner with agencies to assess space needs and develop programming requirements.
• Prepare and issue RFPs; manage bidder outreach and inquiries in accordance with open, fair, and competitive procurement standards.
• Evaluate proposals, including financial and site analyses, to support best-value procurement decisions consistent with Commonwealth policy objectives.
• Negotiate business terms of leases and collaborate with counsel on key legal terms and conditions.
• Maintain complete, accurate, and auditable procurement records, ensuring all documents, communications, and decisions are thoroughly documented and properly filed in accordance with established standards.
• Lease Administration & Asset Management Oversee Landlord’s Improvements/build-outs to ensure compliance with lease terms.
• Monitor landlord performance, building operations, and service delivery.
• Negotiate and execute lease amendments, extensions, and related agreements.
• Support agencies on occupancy issues and resolve landlord-related concerns with support from the Leasing Compliance Team.
• Manage and execute lease expirations, renewals, and terminations.
• Collaboration & Strategy Collaborate with internal teams to support unit goals, policies, and process improvements.
• Maintain knowledge of commercial leasing market trends and industry standards.
• Build and maintain strong and positive relationships with agency partners and stakeholders.

Benefits

• Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
• Explore our Employee Benefits and Rewards!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees