Leasing Coordinator

MCB Real Estate•Baltimore, MD

15h•Onsite

About The Position

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base. MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training. JOB SUMMARY – the following overview of responsibilities is not an all-inclusive list of job responsibilities and other job-related duties may be added or changed at any time by MCB to support business needs. This position is responsible for providing collaborative administrative support to the Leasing Team, whose primary purpose is to market and lease a portfolio of retail, office and industrial properties. Administrative coordination and responsibilities continue through the leasing process from initial prospect contact through lease execution.

Requirements

Minimum Two (2) years of high-volume corporate administrative support, preferably in property management or commercial property leasing
Proficient with PC based computers and Microsoft Office suite, including Word, Excel, Teams, PowerPoint, Outlook and Adobe Acrobat
Effective oral and written communication skills and ability to interact easily with others at all levels of the organization and the public
Excellent math, reading and proofreading skills
Strong multi-tasking skills, attentive to detail, follow-up and ability to prioritize work and meet deadlines
Must be able to set and meet independent deadlines as well as collaborating with team to meet team deadlines
Maintain highest standard of business ethics and trustworthiness
Team player who will simultaneously take direction and initiative

Nice To Haves

Associate’s degree from an accredited institution with a degree focus in business administration or other business focus preferred. An equivalent combination of education and years of business experience may be considered.

Responsibilities

Using tailored leasing department software to update, prepare and distribute leasing status reports
Prepare materials and manage presentations during leasing update meetings
Follow-up with team members to ensure accuracy of leasing reports
PropTech management ensuring that all data and information in the Company’s leasing activity database is complete and accurate
Work with Leasing team members to update and distribute leasing status reports
Listing platform management
Collaborate with Leasing team members on strategic departmental initiatives
Asset class and geographic vacancy reports
Asset level and corporate level commission reports
Leasing business plans for new acquisitions
Managing leasing workflows
Ensure complete and accurate information for lease approval process
Aggregate necessary documents for lease approvals
Follow up with internal approvers
Coordinate with Property Management, Construction, Lease Administration and Accounting to transition final lease agreements from Leasing to Property Management departments.
Liaise with internal and external stakeholders for leasing needs
Prepare lease exhibits
Vacancy make-ready efforts
Run credit and OFAC reports
Collaborate with MCB Marketing to create and maintain a database of all project marketing materials
Coordinate with MCB Marketing to ensure proper distribution and accuracy of marketing materials and information
Screen inbound call and email inquiries and distribute leads to deal makers
Maintain current broker lists in specified markets
Collaborate with team in maintaining a CRM database for retail tenants; primary responsibility for updates/changes
Maintain a database of site plans, floor plans, blocking plans and stacking plans
Organize and timely update leasing budgets for each property
Coordinate meeting scheduling efforts, travel arrangements, and manage contacts lists and expense reports
Attend all leasing update meetings and calls in order to stay informed of deal flow and make updates to leasing reports