Lease-Up Community Manager - Sylvan Woods Westchester

Greystar•Buchanan, NY

1d•Onsite

About The Position

Sylvan Woods Westchester is a new luxury Active Adult (55+) community seeking an experienced Lease‑Up Community Manager to lead its successful launch and stabilization. This role is responsible for overseeing all on‑site operations, driving leasing performance, leading and developing the team, and creating an exceptional resident experience. The Community Manager will play a key role in achieving financial and operational goals while fostering a welcoming, resident‑focused lifestyle community. The ideal candidate brings strong lease‑up and operational experience, a passion for customer service, and a commitment to compliance with Fair Housing, ADA, FCRA, and company policies. This is a unique opportunity to shape a luxury community from the ground up and make a lasting impact from day one. Real Estate License Requirement: As a condition of employment as a Leasing or Sales Consultant with Greystar in New Jersey, you will be required to maintain a New Jersey Real Estate License. If you do not currently have the appropriate license.

Requirements

As a condition of employment as a Leasing or Sales Consultant with Greystar in New Jersey, you will be required to maintain a New Jersey Real Estate License.
4-6 years minimum of relevant experience that demonstrates the application of property management, sales, marketing, and customer service background sufficient to manage the day-to-day operation of an apartment community, resolve customer complaints and issues, complete financial records, documents, and reports, increase sales revenues, and coordinate the work of a team.
Ability to manage multiple priorities in a fast-paced environment.
Excellent communication, conflict resolution, and customer service skills.
Detail-oriented and self-motivated with the ability to work independently, as a leader, and as a collaborative member of a team.
Incumbents must have all licenses and/or certifications as required by State and Local jurisdictions.
Incumbents must have valid driver’s license to drive a golf cart on property and must ensure all other on-site staff that has access to drive the golf cart also has a valid driver’s license.
Proficiency in Internet, word processing, spreadsheet, and database management programs in order to complete required reports and employment documents.
Strong proficiency in using property management software (preferably Entrata, Yardi, and/or OneSite).
Management and supervisory skills sufficient to hire, lead, direct, evaluate, and manage subordinate and team members, including maintenance specialists.

Nice To Haves

Bachelor’s degree from an accredited college or university preferred in Business Management, Real Estate, or related field.

Responsibilities

Responds promptly to resident concerns, complaints, questions, and requests, and takes appropriate action to resolve and address issues.
Handles escalated resident disputes with empathy and problem-solving.
Completes various required accounting, financial, administrative, operational, and other reports, and performs other duties as assigned or as necessary, ensuring accuracy and timeliness.
Serves as the liaison with ownership, investors, and regional/asset management teams.
Leads ownership/partner site visits, providing performance updates, market insights, and suggestions to improve overall performance and financial success of the property.
Provides recommendations for long-term asset preservation, revenue growth, and expense control strategies.
Oversees hiring, onboarding, and training, and manages performance and professional development of team members in accordance with Company policies, values, and business practices.
Ensures team members are current on all required trainings and certifications, and any/all performance issues are appropriately and promptly addressed.
Oversees the lease enforcement process by making periodic apartment inspections, following proper notice requirements, evicting residents, and imposing and collecting late fees and other charges as allowable and stated in the terms of the lease.
Enforces community rules and lease policies to maintain a safe and orderly environment.
Coordinates with legal counsel for evictions, lease disputes, and compliance matters.
Conducts interactive Daily Huddles, regular one-on-one coaching/check-ins, and annual reviews.
Meets regularly with team members to understand and assist in completion of their required responsibilities and annual goal setting.
Keeps team members informed of resident situations as necessary.
Shares team and community goals and engages them to understand their role in helping the team in accomplishing them.
Supervises sales activities to achieve the community’s revenue and occupancy goals.
Monitors leasing team performance and metrics (closing ratios, lead conversion, traffic sources, and lead management).
Conduct community tours as needed and ensure model and vacant units are in good standing and tour ready.
Meets targeted revenues by setting rent rates, ensuring rent and fees are collected and posted in a timely manner, making financial bank deposits, and preparing and reviewing monthly financial status reports.
Oversees accounts payable/receivable, invoice approvals, and vendor billing accuracy.
Develops and executes strategies to drive NOI (net operating income) through rent growth, ancillary income opportunities, and expense control.
Conducts regular community inspections and takes appropriate actions to maintain safety, cleanliness, curb appeal, ensure preventative maintenance schedules are executed and that amenities are fully operational.
Promotes resident satisfaction and retention by building a strong community culture while monitoring and responding to resident satisfaction surveys and online reviews in order to maintain strong reputation management.
Oversees budget creation, forecasting, and monthly variance reporting.
Prepares and presents financial performance updates to ownership/asset managers.
Maintains confidentiality of pertinent personal information concerning residents and staff.
Analyzes, and interprets local market and economic trends that may impact the community, understands the competitive market set and implements short- and long-range marketing and leasing strategies to achieve the community’s occupancy and revenue goals, and adjust pricing and marketing strategies.
Directs and supports maintenance/service operations, ensuring timely work order completion and preventive maintenance programs.
Manages vendor contracts, insurance compliance, and risk management initiatives, including incident reporting, insurance claims and conducting team safety and OSHA trainings.
Maintains and stays current on all applicable/required community licenses, inspections, certifications, permits, etc.
Forecasts and tracks capital expenditures in alignment with ownership objectives.
Manages vendor contracts, procurement, and ensures timely completion of capital projects.
Oversees capital projects and unit upgrades/renovations.
Represents the community and the company in the greater community including attendance at inside and outside events and activities and participates in outreach marketing efforts.
Performs other duties as assigned which relate to the success of the community and the brand.
For California Only: Community Managers working in California are responsible for managing the lease process by utilizing the California specific Lease File Checklist to ensure all lease documents are complete, compliant, and consistently organized.

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays.
Plus your birthday off after 1 year of service!
Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees.