Lease Analyst

Trinity Health•Livonia, MI

About The Position

POSITION PURPOSE Responsible for providing high-quality lease analysis and management support to the allocated Ministries in a portfolio. Provide analysis and interpretation of lease language to determine landlord/tenant responsibilities. Interface with multiple departments at System Office and the Ministries as well as with the landlords to ensure accurate billings of both expense and receivable leases. Perform desk-top reviews of CAM reconciliations, utility bills, etc. for leases within assigned portfolio. Provide back-up lease analysis and CAM reconciliation review services to other Ministries on an as-needed basis. Initiate and resolve disputes with landlords for incorrect billings. Maintains high-quality lease information in lease database system for supported Ministries and provides periodic quality-control reviews of all leases. ESSENTIAL FUNCTIONS Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions. Understands and interprets lease language to provide lease analysis, CAM reconciliation analysis, determination of landlord vs. tenant responsibilities, and general real estate services support to assigned portfolio and other Ministries on an as-needed basis. Abstracts new leases and lease amendments; prepares accurate and detailed lease abstracts including all critical dates and financial requirements. Accurately enter completed abstract information into Lease database software. Reviews monthly rental statement for supported Ministries; confirms the validity of the charges against the lease document and makes necessary adjustments in Lease Database System. Responds timely to all landlord inquiries, payment notices, and default letters on supported Ministries and resolve in a timely manner in accordance with the lease terms and established THRE guidelines. Completes in-depth annual CAM reconciliations; performs desktop audit and verify per terms of the lease before management's review for payment. Disputes invalid charges and negotiate settlements with the landlord. Performs accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms and work with landlords to resolve discrepancies. Serves as member of project team to integrate all accounts receivables into the Lease Database System; audits lease data points in A/R leases as part of scrub process. Manages lease files to ensure that they high-quality and contain accurate, up-to-date data. Serves as a member of a transition team to get new acquisitions integrated into the lease database system as-needed. Establishes and maintains strong working relations with internal clients and landlords. Ensures data integrity by performing quality control review of work performed by others as directed by management. Prepares expense payments for management approval for supported Ministries. Ensures that lease changes and rent increases are taking place in accordance with the lease terms. Requests new vendor set-up in identified system for new landlords as needed. Process landlord address changes/vendor changes. Other duties as assigned. Maintains a working knowledge of applicable Federal, State, and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures to ensure adherence in a manner that reflects honest, ethical, and professional behavior.

Requirements

Bachelor’s degree in Business Administration, Real Estate or related discipline; or an equivalent combination of education and experience.
Two (2) to four (4) years experience in commercial real estate with hands on experience on content of real estate contracts.
Thorough understanding of real estate contract elements as well as methods and approaches for payment of expenses and the billing and collection of rents.
Understanding of healthcare regulations such as Stark and Anti-Kickback
Excellent lease analysis/management experience as evidenced by serving previously in a lease analysis role.
Must be efficient in Excel and Word.
Excellent oral and writing communication skills.
Strong problem solving skills and the ability to successfully coordinate and facilitate the work of groups in achieving desired goals and outcomes as evidenced by prior work experience.
Strong interpersonal skills, self-motivation, personal initiative and desire to learn.
Must demonstrate ability and willingness to work in a team environment, and to interact positively with others.
Ability to plan and complete work independently, with minimal supervision, and complete tasks on time on a consistent basis and to interact positively with others.
Consistently demonstrate analytical ability, ingenuity, judgment and skill.
Highly organized and able to support complex priorities with minimal supervision.
Ability to prepare, analyze and report on various aspects of the portfolio including notices, insurance and risk compliance, etc.
Develops effective working relationships with all internal customers and other functions including but not limited to Finance, Compliance, Audit, Insurance and Risk, Legal, etc.
Demonstrated internal customer/stakeholder/business unit relationship management and team leadership experience.
Must have the ability to organize and prioritize comprehensive and shifting workloads, work independently, and meet strict reporting deadlines.

Nice To Haves

Direct lease analyst experience highly preferred.
Prior experience with lease administration software, prior experience in lease database systems is a plus (current system is Lucernex).

Responsibilities

Providing high-quality lease analysis and management support to the allocated Ministries in a portfolio.
Providing analysis and interpretation of lease language to determine landlord/tenant responsibilities.
Interfacing with multiple departments at System Office and the Ministries as well as with the landlords to ensure accurate billings of both expense and receivable leases.
Performing desk-top reviews of CAM reconciliations, utility bills, etc. for leases within assigned portfolio.
Providing back-up lease analysis and CAM reconciliation review services to other Ministries on an as-needed basis.
Initiating and resolving disputes with landlords for incorrect billings.
Maintaining high-quality lease information in lease database system for supported Ministries and provides periodic quality-control reviews of all leases.
Abstracting new leases and lease amendments; prepares accurate and detailed lease abstracts including all critical dates and financial requirements.
Accurately entering completed abstract information into Lease database software.
Reviewing monthly rental statement for supported Ministries; confirms the validity of the charges against the lease document and makes necessary adjustments in Lease Database System.
Responding timely to all landlord inquiries, payment notices, and default letters on supported Ministries and resolve in a timely manner in accordance with the lease terms and established THRE guidelines.
Completing in-depth annual CAM reconciliations; performs desktop audit and verify per terms of the lease before management's review for payment.
Disputing invalid charges and negotiate settlements with the landlord.
Performing accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms and work with landlords to resolve discrepancies.
Serving as member of project team to integrate all accounts receivables into the Lease Database System; audits lease data points in A/R leases as part of scrub process.
Managing lease files to ensure that they high-quality and contain accurate, up-to-date data.
Serving as a member of a transition team to get new acquisitions integrated into the lease database system as-needed.
Establishing and maintaining strong working relations with internal clients and landlords.
Ensuring data integrity by performing quality control review of work performed by others as directed by management.
Preparing expense payments for management approval for supported Ministries.
Ensuring that lease changes and rent increases are taking place in accordance with the lease terms.
Requesting new vendor set-up in identified system for new landlords as needed.
Processing landlord address changes/vendor changes.