Corporate Services - Lease Administrator

Golden 1 Talent Acquisition Team•Sacramento, CA

About The Position

The Lease Administrator is responsible for managing the lease process for Golden 1’s property portfolio. The Lease Administrator will handle the entire lease process, from negotiating terms to reporting lease payments. The positions will complete quarterly and annual property reports and prepare property recommendations on lease renewals to executive leadership. The Lease Administrator requires excellent organizational and communication skills, as well as the ability to manage multiple tasks and projects.

Requirements

Bachelor’s degree (BA/BS) required.
A minimum of 5 years of experience in lease administration.
Must be able to handle multiple projects, changing priorities and a continually heavy workload.
Advanced oral and written communication skills. Strong organization and time management skills.
Exceptional customer service orientation.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or common area maintenance. Conducts basic financial analysis.
Strong attention to detail and ability to produce high-quality work with little to no errors.
Advanced knowledge of Microsoft Tools. Ability to learn new and business specific software programs as needed.
Prolonged sitting throughout the workday with occasional mobility required.
Corrected vision within the normal range.
Hearing within normal range. A device to enhance hearing will be provided if needed.
Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.
Moderate travel by car and/or public conveyance.
Occasionally long work hours may be required to accomplish tasks.

Nice To Haves

Experience in Property Management or Real Estate law preferred.
Certified Lease Administration (CLA) recommended.

Responsibilities

Leads in identification, analysis and negotiation of real estate terms.
Direct the flow of real estate transactions by coordinating with brokers, attorneys, landlords.
Develop and execute all lease documents, including drafting and reviewing lease agreements and amendments ensuring compliance with legal requirements.
Independent management of the real estate portfolio.
Monitor and maintain current and accurate records of all lease documents, including rent, common area maintenance (CAMs) and landlord contact information.
Develop and maintain lease abstracts and monthly reports of current leases, upcoming renewals, and expirations.
Enter Abstracted documents in Database.
Tracks payables and receivables associated with the leases in the portfolio through a monthly spreadsheet. Monitor for accuracy and appropriateness.
Code and submit payable information to the Accounting Department for processing.
Monitor lease expiration dates and coordinate renewal process with landlords.
Perform comprehensive review of data to provide recommendations to Retail executives on property openings, renewals or closures.
Understand terms of the lease including termination terms.
Audit account monthly to ensure lease terms are adhered to in lease CAM and rent charges.
Provide annual budget and forecasting for all rental and facilities expenses. Provide monthly budget variance report analysis. Prepare quarterly and annual property reports for Executive review, ensuring accuracy and on-time delivery. Prepares periodic ad hoc reports.
Develop and maintain relationships with landlords and vendors.
All other duties as assigned by Management.