Lease Administrator, Real Estate Services

UT Southwestern Medical Center • Dallas, TX

3d • Hybrid

About The Position

The Lease Administrator is responsible for the full scope of lease administration activities, various property management tasks, and internal and external relationship management. Experience with or knowledge of the financial aspect of lease management is desirable.
This position is under a hybrid work schedule which is generally remote with one day per week in office and as needed on campus. The Lease Administrator will also need to travel to various leasing locations across the DFW metroplex.

Requirements

• Bachelor's Degree
• 3 years of related experience.

Nice To Haves

• Experience in commercial real estate, lease administration, property management, or real estate accounting with exposure to commercial leases.

Responsibilities

• Inputting and maintaining all lease contract information and associated records in lease administration software such as Visual Lease
• Submitting correct and timely payment of monthly rent and billback statements for all leased locations
• Reviewing annual Common Area Maintenance and Operating Expense reconciliations for all leased locations
• Facilitating review of, and submitting payment for, tenant improvement invoices for renovation and construction work at leased locations
• Communicating with Facilities, clinic managers, and other internal personnel regarding Tenant/Landlord responsibilities at leased locations
• Invoicing UTSW tenants monthly
• Communicating with property management groups for accounting, maintenance, and general needs of UTSW
• Coordinating off-campus repairs and maintenance with property management groups and/or UTSW Facilities
• Managing and tracking the status of property tax exemptions and protests, and paying tax bills as applicable
• Tracking and paying applicable city fees for easements, encroachments, and ordinances
• Acting as a relationship manager on behalf of UTSW Real Estate Services for internal and external stakeholders.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level