Lease Administration Associate

Banner Health • Phoenix, AZ

5d • Remote

About The Position

Great options and opportunities. We’re certified as a Great Place To Work® and are looking for professionals to help us make Banner Health the best place to work and receive care. Apply today! Phoenix is Arizona’s major city and the fifth most populated city in the United States. It includes the posh resorts and green golf courses of Scottsdale, Tempe’s lively college-town vibes, arts-friendly Mesa and pro-sports hub Glendale, several American Indian tribal lands, and the suburban cities of Chandler and Gilbert. We are seeking a detail-oriented Lease Administration Coordinator to support our leasing teams with document management, data updates, and Service Hub administration. Key duties include ensuring lease insurance compliance, supporting AR/AP functions, processing invoices, and tracking Certificates of Insurance. The role also maintains department procedures, manages SharePoint sites, and assists with lease expense activity and tenant improvement processes. This position works closely with internal teams, landlords, brokers, tenants, and subtenants. Strong organization, accuracy, and communication skills are essential. Schedule: Monday through Friday from 8AM to 5PM (can be flexible with start and end times once trained). Remote position and occasionally onsite meetings as necessary. Preferred candidate will have skills and abilities typically attained with 2-3 years of experience in commercial real estate, property management or related field. Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits. Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care. POSITION SUMMARY This position works directly with the Lease Administration and Leasing team to upload documents and data to appropriate leasing systems and platforms and is the legal management system Service Hub administrator. Ensures compliance of lease insurance requirements and is responsible for department mail function. Liaison with the legal, accounting, risk management and design and construction departments.

Requirements

• This position requires knowledge normally associated with completion of a Bachelor’s Degree in business administration, finance, or related area.
• The position also requires skills and abilities typically attained with 2-3 years of experience in commercial real estate, property management or related field.
• Must possess analytical skills, the ability to interpret commercial leases, excellent verbal and written communication skills, and demonstrated organizational skills.
• Must be detail oriented and able to process work quickly, accurately and with changing priorities.
• Must be proficient with commonly used office software and have the ability to quickly develop proficiency with new software programs.

Nice To Haves

• Commercial property management, accounting and experience with portfolio management software helpful.
• Additional related education and/or experience preferred.

Responsibilities

• Supports Accounts Receivable (AR) activity. Generates and distributes monthly rent statements. Collects rent, and documents transactions to Apex database. Follows up to ensure all payments due are collected. Serves as the tenant backup contact.
• Monthly review and follow up items as required to include pending expirations, income history, security deposits, and aged receivables reports.
• Processes payment of non-lease related invoices through software such as Docuware or Apex. Collaborates with Accounts Payable (AP) to manage vendor accounts and payment inquiries.
• Manages all Certificates of Insurance (COI) as required per the lease agreement. Maintains COI tracking list and expirations report. Ensures current proof of coverage is on file with the Landlord and in our internal software. Processes and tracks all broker of opinion price requests and tracks.
• Supports and serves as back-up for monthly lease expense and income activity as well as lease abstracting.
• Maintains department policies and procedures manual and SharePoint sites.
• Date stamps and scans mail to shared drive per department schedule. Submits scanned checks for bank deposit. Arranges for outgoing mail as needed including Federal Express and USPS return receipt requested for lease notifications.
• Supports Tenant Improvement Allowance reimbursement process and Tango platform administrator.
• Performs all functions related to the administration of properties leased by the company and of properties that the company leases to tenants. Interacts daily with internal financial, construction and development and central accounting leaders and staff. Interacts daily with external real estate and property management brokers, landlords, tenants and subtenants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level