Leadership Assistant

DPR Construction•San Diego, CA

About The Position

DPR Construction is a unique technical builder with a passion for results. Ranked in the top 50 general contractors in the country since 1997, we are a national commercial contractor and construction manager that has grown with our customers by delivering measurably more value. As an employee-owned organization that relies on the contributions of the whole, DPR places a premium on finding and developing the right people. We want individuals who share our core values and demonstrate a true passion for what they do in the office or field. Good judgment and sense of humor also a plus. Our Global Social Responsibility team is adding an experienced Leadership Assistant to the team. The ideal candidate will have excellent writing and communication skills, exhibit excellent attention to detail and exemplifies DPR’s four core values—integrity, uniqueness, enjoyment and ever forward. The ultimate responsibility of this role is to create additional bandwidth and capacity for Leadership Team Members. This role will be responsible to identify (eventually predict) and perform (eventually remove) administrative and process-oriented activities. This is a trusted role that will require discretion and implied confidentiality.

Requirements

Professional written and verbal communication
5+ years supporting C-Level executives
Experience planning both domestic and international travel
Advanced with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc)
Proficient with expense reporting software, preferably Concur
Exceptional attention to detail, organizational and time management skills
Ability to problem solve, ask questions, identify issues
Ability to work independently and take ownership of role and responsibilities
Ability to remain flexible in the face of changing deadlines, travel plans and calendars
Ability to maintain discretion and strict confidentiality
Ability to anticipate needs and show a high level of initiative

Nice To Haves

Experience working in an A/E/C industry a plus

Responsibilities

Coordinate complex domestic and international travel arrangements including flights, transportation and lodging and maintain updated itineraries
Manage all aspects of a busy and changing calendar by coordinating meetings, conference calls and events
Coordinate leader’s appointment logistics, meeting spaces and catering
Manage leader’s email by prioritizing response and drafting communication on their behalf
Prepare materials in support of meetings, conference calls, presentations and reports
Prepare and process expense reports using Concur/Chrome River
Facilitate professional and consistent communication with all necessary teams, both internal and external
Conserve leader’s time and resources by anticipating needs and acting as a gatekeeper
Research industry information, statistics, etc.
Create and maintain organized meeting minutes
Provide personal administrative support as needed
Perform ad hoc duties as requested