LEAD SCHEDULER/COORD FULL TIME NIGHTS

UHS•Palm Beach Gardens, FL

5h•Onsite

About The Position

Alan B. Miller Medical Center opening in Spring 2026! A neighborhood hospital with medical center excellence! The new state-of-the-art hospital will join UHS’ growing regional network of healthcare operations which includes Wellington Regional Medical Center, the ER at Westlake (an extension of Wellington Regional Medical Center), Wellington Physicians Urgent Care and other healthcare services and access points. The Alan B. Miller Medical Center will feature 150 private patient rooms, a medical office building and a helistop. Upon completion of the initial phase of the project, the hospital campus will include 365,000 square feet of hospital and medical office space. The new Medical Center will offer comprehensive medical services including Emergency Care, Orthopedics and Surgical Services, Labor and Delivery, Neonatal Intensive Care, Oncology, Cardiovascular and Neurosurgical services. In addition, the campus will be home to medical office buildings that will provide outpatient services. Lead Surgical Scheduler for Surgical Services Full Time Assumes responsibility and accountability and is responsible for scheduling of all procedures, clerical work and statistical functions, or other tasks as requested or needed by the Director/Assistant of Surgical Services. The functions are communicative in nature but include clerical duties and receptionist responsibilities. Assists with the education of staff nurses in surgical scheduling, as needed. Acts as a liaison between the surgical scheduling department and the physician’s offices. Provides direction and supervision for the surgical scheduling department. Must be willing to cross trains, float and adjust schedules to meet the needs of the institution. Supports tracking and reporting of key performance metrics including block utilization, first case on-time starts, cancellations, add-ons, and room utilization. Collaborates with leadership based on key factors to make necessary changes to the schedule to enhance efficiency and physician satisfaction.

Requirements

High School Graduate or equivalent
Sufficient command of the English language to accept and transmit phone communication
Ability to multi-task and be flexible
Proper telephone etiquette required
Ability to work well under pressure
Moderate computer skills including typing abilities, use of fax machine and clerical duties
Knowledge of medical and surgical terminology
Previous experience in surgical scheduling
Willingness to cross train and float to other areas to meet the needs of the institution

Responsibilities

Assumes responsibility and accountability and is responsible for scheduling of all procedures, clerical work and statistical functions, or other tasks as requested or needed by the Director/Assistant of Surgical Services.
The functions are communicative in nature but include clerical duties and receptionist responsibilities.
Assists with the education of staff nurses in surgical scheduling, as needed.
Acts as a liaison between the surgical scheduling department and the physician’s offices.
Provides direction and supervision for the surgical scheduling department.
Must be willing to cross trains, float and adjust schedules to meet the needs of the institution.
Supports tracking and reporting of key performance metrics including block utilization, first case on-time starts, cancellations, add-ons, and room utilization.
Collaborates with leadership based on key factors to make necessary changes to the schedule to enhance efficiency and physician satisfaction.
Ensures accuracy and completeness of case data in scheduling systems for downstream clinical, billing, and reporting functions.
Participates in process improvement initiatives to enhance access, efficiency, and patient flow.
Identifies opportunities for error reduction, automation, and improved communication.
Coordinates with Pre-Admission Testing, Pre-Op, nursing units, and physician offices to ensure scheduling accuracy.