Lead Proposal Writer-Editor

Guidehouse•Tysons, VA

18h•Hybrid

About The Position

Guidehouse is looking for a proposal writer to support writing and editing of proposal deliverables. The proposal writer will serve as the book boss or lead writer for assigned proposal volumes, providing direction to our consultants on how to structure management and technical volumes so that our team of writers provide consistent narratives, writing executive summaries and win themes, and mentoring consultants on proposal writing. The proposal writer will need to write, review, and revise proposal content, providing compliance with solicitation requirements and adherence to Guidehouse branding standards. The successful candidate must demonstrate an ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail. At the Lead level, the proposal writer should have at least 6-8 years of experience writing technical content including client deliverables, technical approaches, and SOW documents. Experience in client delivery is highly desirable; valuable experience would include roles such as project management, project communications or in a PMO organization. The technical proposal writer should be able to craft outlines and approaches based on RFP instructions, existing proposal content, Guidehouse’s solutions library, and interviews with SMEs. They will be expected to serve as a volume lead for management, staffing, quality or other proposal sections. This is not a remote position. This is a hybrid position located at our Tysons Corner, VA, headquarters with a requirement to be in the office as needed to collaborate with proposal teams. Must be a US citizen due to the nature of the work. Serve as the lead writer for specific volumes of sections or the entire proposal. At the P4 level, the expectation is to perform more technical writing to address RFP requirements including outline development, content planning, strategy implementation, draft writing, and final editing. Narrative subjects may include executive summaries, management volumes, and technical volumes. Collaborate with consulting teams to develop standard narratives to document Guidehouse service offerings for use in proposals, pitches, SOWs, and engagement letters. Interview technical experts and operational resources to gather information and transforms that information into clear, concise, compelling proposal text. Use AI and proposal software to generate initial content. Collaborate with graphic artists to conceptualize visuals (diagrams, workflows, icons, etc.) to accompany writing. Perform substantive reviews of both text and graphics, ensure the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria. Edit to achieve one-voice, readability, clarity, and responsiveness to requirements. Apply Guidehouse’s brand messaging, including tone, style, and theme, within all responses. Effectively and consistently demonstrate and promote the Guidehouse solutions and value proposition. Help edit copy to meet page limitations. Identify, re-use, edit, and contribute content in the proposal content management systems. Coordinate with subject matter experts to inform responses to RFPs and/or to support the maintenance of content organized in knowledge base, including its technical accuracy. Recommend continuous improvement initiatives to refine writing processes and techniques as appropriate. Proof work to minimize errors; rework errors. Ensure that proposal documentation is retained in accordance with company and department procedures. Additional Responsibilities: Contribute to or lead team initiatives or special projects such as training in proposal writing and updates to writing guides. Provide orientation and training for new proposal team members on proposal writing and editing processes and tools.

Requirements

Bachelor’s Degree; Four (4) years additional professional experience may be substituted in lieu of degree.
A minimum of 6-8 years of experience in professional services working with large, complex and highly technical documents.
Experience drafting technical approaches or scope of work documents, in collaboration with consultant/SME teams, in accordance with client RFP requirements and company procedures.
High level of attention to detail and a commitment to high-quality work.
Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs.
Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time management skills, and multi-tasking abilities.
Ability to translate complex concepts and ideas into clear communications.
Proficiency with AI prompt development.
Superior communication, writing, editing, and proofing skills.
The ideal candidate will be a problem-solver with a can-do attitude who is comfortable working in a team environment.
Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.
Ability to work outside normal work hours (i.e., nights, weekends, and/or holidays when required).
Selected Candidate must be able to work Eastern Standard Hours.
Must be a US citizen due to the nature of many of our US government proposals.

Nice To Haves

Experience in client delivery, preferably on large government programs, is preferred.
Advanced skills in Word, Power Point, SharePoint and Adobe Acrobat Pro.
Experience with advanced formatting in Word.
Experience using PerfectIt or similar automated tools for editing.

Responsibilities

Serve as the lead writer for specific volumes of sections or the entire proposal.
At the P4 level, the expectation is to perform more technical writing to address RFP requirements including outline development, content planning, strategy implementation, draft writing, and final editing. Narrative subjects may include executive summaries, management volumes, and technical volumes.
Collaborate with consulting teams to develop standard narratives to document Guidehouse service offerings for use in proposals, pitches, SOWs, and engagement letters.
Interview technical experts and operational resources to gather information and transforms that information into clear, concise, compelling proposal text.
Use AI and proposal software to generate initial content.
Collaborate with graphic artists to conceptualize visuals (diagrams, workflows, icons, etc.) to accompany writing.
Perform substantive reviews of both text and graphics, ensure the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.
Edit to achieve one-voice, readability, clarity, and responsiveness to requirements.
Apply Guidehouse’s brand messaging, including tone, style, and theme, within all responses.
Effectively and consistently demonstrate and promote the Guidehouse solutions and value proposition.
Help edit copy to meet page limitations.
Identify, re-use, edit, and contribute content in the proposal content management systems.
Coordinate with subject matter experts to inform responses to RFPs and/or to support the maintenance of content organized in knowledge base, including its technical accuracy.
Recommend continuous improvement initiatives to refine writing processes and techniques as appropriate.
Proof work to minimize errors; rework errors.
Ensure that proposal documentation is retained in accordance with company and department procedures.
Contribute to or lead team initiatives or special projects such as training in proposal writing and updates to writing guides.
Provide orientation and training for new proposal team members on proposal writing and editing processes and tools.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend