Lead Payroll Specialist

American Crane & Equipm • Amity Township, PA

7d • $38 • Onsite

About The Position

Ready to take on payroll in a high-impact, hands-on role? American Crane & Equipment Corporation (ACECO) is seeking a Lead Payroll Specialist to support and execute all payroll processing activities while strengthening compliance, accuracy, and process reliability across the organization. This is a working lead role (not a manager) that operates as a peer within the payroll function. You will actively process payroll, share full ownership of payroll execution, and play a critical role in reducing operational risk, improving compliance across a multi-state and traveling workforce, and stabilizing a high-demand payroll function.

Requirements

• Authorization to work in the United States without current or future employer sponsorship
• Ability to verify identity and employment authorization (Form I-9)
• Eligibility to access information or technology governed by U.S. export control laws (including 10 C.F.R. Part 810, EAR, and/or ITAR), where applicable
• Willingness to undergo a background check in accordance with applicable laws
• Willingness to undergo a pre-employment drug screen and participate in randomized drug testing during employment
• Ability to meet the posted work schedule and required hours
• Ability to maintain reliable attendance and punctuality
• Willingness to follow all company safety policies and procedures
• Willingness to wear required PPE when in shop or manufacturing areas
• Willingness to complete required safety, compliance, and role-specific training
• Ability to perform the essential functions of the position, with or without reasonable accommodation
• Ability to maintain strict confidentiality and professional conduct
• Ability to work on-site five (5) days per week
• Ability to sit for extended periods while performing computer-based work
• Frequent use of hands and fingers for typing and data entry
• Ability to manage high volumes of detailed, accuracy-driven work
• Ability to handle sensitive and confidential payroll information
• Ability to meet deadlines in a time-sensitive payroll environment
• 3–5+ years of hands-on payroll processing experience required
• Proven experience managing multi-state payroll required
• ADP Workforce Now experience strongly preferred
• Strong knowledge of payroll compliance including garnishments, tax withholdings, overtime laws, and benefit deductions
• Experience with payroll data validation, reporting, and reconciliation
• Strong Microsoft Excel skills
• High level of discretion and confidentiality
• Strong attention to detail and accuracy
• Ability to operate in evolving or partially undocumented systems
• Process improvement mindset without disrupting team dynamics
• Strong collaboration skills in a peer-based environment

Nice To Haves

• Experience supporting a traveling workforce preferred
• Prevailing wage payroll experience strongly preferred
• Associate’s Degree in Accounting, Finance, Business, or related field preferred
• Equivalent payroll experience will be considered
• Certified Payroll Professional (CPP) a plus

Responsibilities

• Process weekly payroll accurately and on time using ADP Workforce Now
• Share full payroll processing responsibilities with Payroll Specialist and HR support
• Independently execute the full payroll cycle end-to-end
• Process payroll components including garnishments, PTO payouts, incentives, HSA deductions, and travel-related pay
• Ensure payroll compliance with federal, state, and local regulations
• Maintain compliance with multi-state payroll requirements and applicable prevailing wage regulations
• Review payroll data to ensure accurate tax treatment across jurisdictions
• Support audits, reporting requirements, and regulatory compliance
• Document payroll processes to ensure redundancy and continuity
• Maintain and update documentation as systems and workflows evolve
• Identify and implement process improvements to increase efficiency and reduce risk
• Support system enhancements and integration initiatives
• Cross-train with Payroll Specialist and HR Administrator to ensure full coverage
• Eliminate single points of failure within payroll operations
• Provide backup support to maintain payroll continuity
• Generate and review payroll reports for accuracy and trends
• Support financial reporting, budgeting, and insurance-related data requests
• Provide insights and recommendations based on payroll data
• Serve as a key point of contact for payroll-related questions across the organization
• Partner with HR, Finance, and leadership teams
• Support continuous improvement initiatives across payroll and related processes

Benefits

• Competitive hourly rate based on experience, skills, and market data
• Comprehensive medical, vision, dental, and life insurance available day one (no wait)
• Generous paid time off (unused PTO rolls over each year)
• 401(k) retirement plan
• 10 paid company holidays
• Wellness plan
• Tuition reimbursement
• High-ownership role with full visibility into payroll operations and business impact
• Opportunity to strengthen and improve payroll processes in a multi-state, complex environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees