Lead Payroll Specialist

Mary Cariola Center•Rochester, NY

About The Position

DEI Values Statement: Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

Requirements

High School Diploma
Knowledgeable of Payroll and Benefits Administration
5 or more years of work experience (at least 4 years must be in payroll)

Nice To Haves

Associate's degree in Business Administration or related field

Responsibilities

Process and complete accurate UKG payroll model
Review and enter new hires, job changes, salary increases into the HRIS/Payroll system.
Responsible for the timely completion of the termination process within the HRIS/Payroll and Time and Attendance system.
Responsible for the quality review of NSO new hire upload file, follows up on corrective action, completes additional related information for a complete and accurate upload into the HRIS/Payroll system.
Prepares and modifies the import template as needed.
Maintain file of W-4’s
Review and compute mileage reimbursement forms.
Prepare payroll checks for distribution
Upload ACH direct deposit files to the bank in accordance with the appropriate schedule.
Generate Day 0 for monthly close schedule
Prepare wage increase and earnings import templates for upload
Responsible for the accurate import of earnings files into UKG
Responsible for the quality review of wage increase files into UKG
Prepare and upload the weekly, quarterly and annual tax files to Ceridian
Responsible for assigning and maintaining accurate position number & labor allocations at the employee level in UKG Payroll.
Submit requests to the AP Bookkeeper for all payments necessary related to above and any other payroll deduction accounts. (garnished wages, United way, etc.)
Act as Team Lead, responsible for training of the Payroll Specialist and managing the day to day distribution of work and related tasks.
Responsible for the Precheck quality review of the weekly pay cycle.
Process the Weekly payroll in the absence of the Payroll Specialist.
System Admin for Rapid! Client portal, problem solve card registration and activation issues.
System Admin for Ceridian tax filing, reconcile and resolve quarterly and year end variances.
Perform a weekly quality review of master file data, including but not limited to Supervisor, Program, building, department, CFR code and Alternate title.
Responsible for the validation of the People record integration between UKG Pro and Workforce Management. Problem solve and determine corrective action.
Responsible for ensuring that Supervisor assignments remain accurate and up to date in UKG Pro.
Perform a quarterly review of user defined annual salaries and comparison to Job Admin screen in UKG Pro.
Perform a monthly quality review of accrual profiles to ensure policy configurations are working as intended.
Update and maintain the payroll operating procedures manual.
Identify and report policy and/or procedural related gaps related to Personnel Action forms. Follows up with Human Resource Specialist and/or Human Capital Manager on corrective action
Identify and report software or hardware issues in UKG Payroll and Asureforce T&A. Problem solve and/or troubleshoot to determine next steps while maintaining business continuity. Submit case with vendor if required.
Plan, coordinate and conduct the annual internal year-end review process related to UKG Payroll, Ceridian Tax and prepare Employee W-2’s for distribution
Create & maintain annual calendars in UKG Payroll and Time & Attendance system
Responsible for payroll timecard metrics reporting and follow up on missing approvals
Responsible for reporting, including but not limited to the following:
Prepare Department of Labor Reports
Bureau of Labor Statistics CES survey
Prepare Weekly unapproved time metric reports for Leadership
Responsible for verification of SS number through SSA website
Request for timecards, paystubs and related payroll information for auditors and grant reporting.
Interpret Mary Cariola policies; educates employees and managers on the related payroll procedure.
Respond to Supervisor and/or employee inquiries in a timely manner.
Verification of employment and salary to third parties
Develop training for Supervisors and employees related to the Time and Attendance system.
Any other matter relating to Payroll or employee benefits as needed
Maintain updated knowledge of payroll systems and organization procedures
Maintain employee schedules in time and attendance system upon new hire and/or job change
Conduct monthly new hire orientation training for payroll procedures related to time and attendance.
Provide new employees in school and community service programs with an explanation of Mary Cariola direct deposit requirements and instructs them on the enrollment and relevant deadlines.
All other duties as assigned