Lead General Accountant

Job Details•Pomona, CA

15h•Onsite

About The Position

Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. University Accounting Services is responsible for all accounting and related financial activities of the University. Such activities include, but are not limited to, the management, controls, and reporting of the financial operations of the University. The area of General Accounting works closely with Accounts Payable and Student Accounting and Cashiering Services, and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. University Accounting Services plays a key role in the operations, enhancements, and upgrades to the campus PeopleSoft Administrative applications. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office.

Requirements

Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities
Driver License, Valid and in State Valid CA Driver's license with insurance.
Equivalent to five years of professional level accounting experience
Extensive knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations.
Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.
In addition to those at the Accountant I and II levels, ability to prepare complex financial statements and reports; understand and interpret laws and rules; communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-Accountants

Nice To Haves

Experience in financial analysis and reporting in a FASB/GASB higher education environment
University/non-profit setting using PeopleSoft applications
MBA or CPA

Responsibilities

Analysis, design, conversion, testing, integration, and enhancement of various PeopleSoft financial administrative systems.
Coordinate closely with the information technology, budget, student aid, procurement, general accounting, and other departmental staff to implement improvements and modifications.
Coordinate, plan, oversee, assist, maintain and update the development of PeopleSoft Campus Desk Procedures Manual.
Oversee the derivation of transactions to the Financial Information Record Management Systems (FIRMS) and Generally Accepted Accounting Principals (GAAP) business unit.
Maintain account and fund chartfields, reporting trees, ledger closing rules, attributes and legal and GAAP business unit combo edits.
Maintain and perform periodic segregation of duties audits of the standard user roles in the Common Financial System.
Responsible for monitoring and analysis of general ledger and subsidiary ledger transactions in the CSU Operating Fund, Auxiliary Enterprise Funds, and other Trust Funds; and various financial authorization notices issued by the Chancellor’s Office and the State Controller.
Prepare appropriate journal entries and account reconciliations and analysis, as required; such as the State Administrative Manual (SAM99) Reconciliation Report to the State Controller's Office to ensure accuracy and completeness of transactions posted by the campus and SCO.
Prepare monthly accounts receivable/billing reconciliation for non-student activity to ensure general ledger and subsidiary ledger are in agreement and all transactions are accurately recorded.
Review and analyze operating expenditures and revenues for accuracy, completeness and appropriateness of recording based on CSU guidelines.
Review and analyze reserves for Funds operated outside of the State Treasury system in accordance with CSU policies and standards.
Serve as a key technical advisor to the Accounting Manager, suggesting solutions to problems to be communicated to the Chancellor's Office, or the campus community, when applicable.
Disseminate legal accounting and technical information received by the Chancellor's Office to appropriate personnel, when applicable.
Oversight of University Trust Funds, including: establishment of new trust funds per completed Trust Fund Agreements; monitor, analyze and report on account activity; prepare appropriate journal entries, when applicable.
Coordinate IRS audits of the Systemwide Revenue Bonds between the University, ASI and Enterprise Foundation; and act as campus contact regarding the request for bond closure documents from the Chancellor's Office.
Coordinate, plan, oversee and assist in the development of new and modified business processes for the California State University (CSU) Revenue Management Program (RMP) in accordance with the CSU policies, standards and definitions outlined in Executive Order 1000.
Develop and implement new methods and procedures, revise and streamline current practices and procedures over general accounting and other University accounting areas.
Effectively present ideas and concepts in written and verbal formats using consultative and facilitative skills to gain consensus.
Oversee, train, and distribute work assignments and provide ongoing feedback to general accounting staff.
Learn, review and analyze various reports and reconciliations prepared by the general accounting staff, including, but not limited to: bank account reconciliations, revolving fund reconciliations, payroll accounts receivable reconciliations, Plan of Financial Adjustments (PFA's), monthly SCO payroll reconciliation, petty cash audits, and journal entries.
Monitor record keeping for all electronic reconciliations and paperwork, ensuring accuracy and compliance.
Implement and enhance processes in an electronic, paperless environment.
Provide feedback and aid in the preparation of performance reviews for Accounting Manager's signature.
Interface with all departments of the university and related entities to gather and analyze financial information.
Prepare financial reports and ensure that the accounting system is in compliance with legally mandated accounting and FIRMS requirements.
Coordinate with the GAAP and Tax Accounting area to assist in the annual audited financial statements, including the preparation of working papers and related journals to convert Legal basis data into GAAP accrual basis.
Review, and submit claims for, unclaimed property held with the State Controller's Office.
Coordinate and oversee all aspects of the month-end and year-end legal ledger close for the campus.
Maintain the campus legal year-end closing schedule to ensure all internal and external campus deadlines are met.
Prepare due to/from reconciliations; interfund transfers; account analyses; abnormal balance reviews; and make final adjusting entries to close the legal accounting records.
Prepare and submit year-end Legal Financial Reporting package to the State Controller's Office and Chancellor's Office.
Additional duties, as assigned.