Lead Freight Pay Coordinator

TJMaxx•Framingham, MA

4d•$23 - $30•Onsite

About The Position

Validates, authorizes and audits payment of Marmaxx and HomeGoods domestic and/or international transportation related freight and logistics services invoices. Researches and resolves issues associated with the matching and payment of invoices within the Transportation Management System (TMS), Import System and other TJX corporate systems. Additional responsibilities for the Lead Freight Payment Coordinator include assisting Supervisor in preparing consolidated accruals across all Carriers/Providers (under Supervisors team), assists the Freight Claim department with maintenance of data and research and assists in gathering and consolidating information for all Audits. Conducts Transportation Management System (TMS) data maintenance relating to Freight Payment and is cross trained on both domestic and international invoice processing. Provides guidance, training and/or mentoring to associates and peers in the Freight Payment department and is the point person for updating and maintaining departmental SOPs. The Lead Freight Pay Coordinator will work in a high volume, complex, decision support system in processing and authorizing payments of over $1.4 Billion in domestic and international logistics costs, annually. Workload volume is based on a carrier and provider base of over 125 accounts and over 1 Million invoices to process.

Requirements

1 - 2 years freight payment or other complex payment experience preferred
Associates degree, Bachelor’s Degree preferred
Knowledge of transportation industry/modes preferred
Proficient in creating and working in Excel Files (including creating Pivot Tables, VLook-up, conditional formatting and formulas/calculations)
Experience in working with/in Access preferred
Problem solving and fast paced working environment experience preferred
Understanding of contracts and rate calculations
Excellent organizational skills and follow-up skills
High degree of accuracy and attention to detail
Excellent written and oral communication skills
Ability to manage multiple accounts and multi-task across accounts
Strong math skills with the ability to make sound payment decisions.
Strong problem solving skills

Responsibilities

Executes timely and accurate payment processing and auditing of freight/logistics domestic and/or international logistics invoices.
Researches and resolves contract rate discrepancies as well as other internal and external data errors including No Match, Voucher Errors, Duplicate and Erroneous invoicing.
Communicates (verbally and written/email) with service providers and internal business partners in determining the cause for anomalies and identifies solutions to resolve them.
Resolves discrepancies/troubleshoots for outsourced invoice processing providers
Utilizing the TJX routing guide, identifies invoices with vendor routing violations and creates chargebacks. Works with appropriate contact to resolve issues.
Runs reports/maintains excel files to monitor and take action on department and carrier metrics, KPIs and SLAs.
Maintains and manages monthly Excel File Agings from all carriers to ensure compliant within contractual payment term obligations
Conducts quarterly account receivable reconciliations with carriers to resolve outstanding invoice issues.
Prepares monthly summaries for Supervisor on accruals/risks to by carrier
Calculates and maintains a log for Hacienda tax
Complies with all established freight pay processes to ensure accurate application/accounting of logistics expenditures
Conducts User Acceptance Testing on 210 transactions for new carrier/provider on-boarding and expanded 210 business activities with existing carriers/providers
Provides information for internal and external Auditors and for SOX compliance audits
Prepares/maintains rate audit files (Access tool for International Invoices only)
Identifies and implements process improvement programs
Participates in special projects and Carrier/Provider meetings as assigned
Consolidates department information for Supervisor (including accruals)
Assists the Claims team when needed
Trained in both domestic and international invoice processing
Creates/generates additional reports for the team
Lead person to update SOPs as required
Provides guidance, training and/or mentoring to associates and peers in the Freight Payment, Audit and Claims department