Lead, Facilities & Administration

X-energy • Houston, TX

3d • Onsite

About The Position

X-energy is seeking a Lead, Facilities & Administration to establish and manage operations at our new Houston office. This critical role will serve as the on-site leader for an 18,000 SF facility designed to accommodate up to 50 employees, providing comprehensive facilities management, administrative support, and safety coordination for our growing Texas presence.

Requirements

• Bachelor's degree in business, the Sciences, or equivalent professional-level experience.
• Typically, seven plus years of experience in facilities management or equivalent related functions.
• 5+ years of experience in office management, facilities management, or administrative operations
• Knowledge of OSHA and other safety and environmental regulations.
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Experience with procurement and contract negotiation.
• Willingness to travel for site visits or as needed for construction and/or maintenance projects.
• Working knowledge of and ability to use, understand, and comply with architectural drawings.
• Proven ability to independently manage a commercial facility of 10,000+ square feet
• Experience serving as primary POC for property management companies and vendor relationships
• Proficiency with Microsoft Office suite and facilities management systems (OfficeSpace preferred)
• Working knowledge of building systems including HVAC, electrical, plumbing, and security
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Excellent problem-solving abilities and proactive approach to issue resolution
• Outstanding communication skills, both written and verbal
• Professional telephone etiquette and customer service orientation
• Demonstrated ability to work independently with minimal supervision
• Experience supporting executive-level staff and stakeholders
• Valid driver's license and reliable transportation

Nice To Haves

• Familiarity with nuclear industry safety standards and regulated environments
• Experience with employee onboarding/offboarding coordination
• Experience scaling office operations from small to medium-sized teams
• Professional certifications (e.g., FMP, IFMA, CPLP)

Responsibilities

• Serve as primary contact with property management and service providers
• Manage facilities service requests through OfficeSpace software
• Coordinate maintenance of building systems (HVAC, electrical, plumbing, security)
• Oversee janitorial services and maintain facility cleanliness standards
• Manage badge/FOB access system and security protocols
• Coordinate vendor relationships and facility scalability planning
• Provide administrative support to Houston-based staff and on-site Vice President
• Coordinate meetings, prepare agendas and minutes
• Maintain filing systems and handle general office communications
• Assist with expense reports, local budget tracking, and calendar management
• Greet visitors and manage visitor logs per X-energy protocols
• Answer and direct phone calls professionally
• Manage shipping/receiving, mail distribution, and package handling
• Maintain professional appearance of reception and common areas
• Support client meetings and business development activities
• Coordinate local onboarding for new Houston employees
• Work with IT to ensure workstations and equipment are ready for new hires' first day
• Conduct office tours and facility orientations
• Assist with new hire paperwork and offboarding logistics
• Support HR policy implementation including reasonable accommodation requests
• Manage kitchen facilities, supply inventory, and equipment
• Coordinate furniture purchases and workspace arrangements
• Ensure workspace readiness as office scales toward 50-person capacity
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Benefits

• X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level