Lead Executive Assistant, Production Operations, Amazon Leo

Amazon.com, Inc.•Bellevue, WA

39d

About The Position

Amazon Leo is Amazon's low Earth orbit satellite broadband network. Its mission is to deliver fast, reliable internet to customers and communities around the world. The VP of Production Operations, Amazon Leo is seeking an experienced, multitasking, and self-motivated Lead Executive Assistant. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to handle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside the company is important, as is emotional intelligence, kindness, and a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action with strong ambiguity, and show grace under pressure. Responsibilities for this position include the ability to lead an administrative team, to think and plan ahead, develop mechanisms and processes, delegate responsibilities appropriately, and manage time effectively.

Requirements

Experience with Microsoft Office products and applications
5+ years of senior level leadership support experience
High school or equivalent diploma
Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Experience with end-to-end project management

Responsibilities

Proactive coordination and engagement with leadership in planning and organizing events, activities, and business cycle calendars.
Management of complex calendar and scheduling requirements.
End-to-end management of security requirements for internal and external visitors.
Tracking and helping drive completion of key deliverables and following up on action items.
Act as a liaison for direct reports.
Drive key team activity logistics such as staff meeting agendas, off-sites, and all-org meetings.
Space planning oversight; management of supporting EA/space administrator.
Travel coordination and expense reimbursement.
Management of special projects as needed.
Have fun at work and help others do the same.