Lead Document Controls Analyst

ENTRUST • Pittsburgh, PA

1d • $85,000 - $105,000 • Remote

About The Position

We are seeking a highly experienced and proactive Lead Document Controls Analyst that will play a critical role in evaluating, enhancing, and managing the document control systems that support our engineering, operations, and compliance teams. This role requires a strategic thinker with strong technical expertise in PMIS (Project Management Information Systems) integration and enterprise data systems.

At ENTRUST Solutions Group, we are a community of over 3,000 dedicated professionals committed to our clients and each other. As an ENR Top 100 company, we provide comprehensive engineering, consulting, and automation services to various industries, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. We are a forward-thinking organization dedicated to leveraging cutting-edge technology to drive success. We are committed to fostering a culture of innovation and continuous improvement. We believe in fostering a culture of inclusivity and respect, where everyone feels valued and empowered to contribute their unique perspectives. If you are passionate about utilities and looking for a place to grow your career, we would love to hear from you!

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group .

Requirements

• Bachelor’s degree or a combination of some college coursework and relevant experience
• 10+ years experience in document control or information systems management, preferably in industrial or energy sectors
• Proven experience evaluating and implementing document control systems (e.g., SharePoint, InEight, ProCore, etc.)
• Strong understanding of document lifecycle management, version control, and regulatory compliance.
• Excellent communication, organizational, and analytical skills.
• Proficiency in Microsoft Office Suite
• Ability to work independently and lead cross-functional teams.

Nice To Haves

• experience with Power BI and Visio is a plus.

Responsibilities

• Asses the current state of document control systems and workflows across a complex project
• Collaborate with cross-functional teams to identify gaps and improvement opportunities
• Develop and implement a strategic roadmap for document control modernization
• Propose options on how existing information systems can be streamlined, connected, enhanced, and replaced to provide a more effective unified system
• Create training, process and procedure documentation for the enterprise document systems
• Manage the integration of PMIS platforms and ensure seamless data flow between systems
• Oversee the configuration, maintenance and user support for document management tools
• Ensure compliance with regulatory and internal documentation standards
• Train and support staff on document control procedures and system usage
• Monitor system performance and generate reports for leadership

Benefits

• A supportive and inclusive work environment that values diversity and encourages innovation.
• Opportunities for professional growth and career development.
• Competitive salary and comprehensive benefits package, including generous paid time off, retirement program with a company match, tuition reimbursement, and flexible work schedules.
• company sponsored medical, dental, vision, and 401(k) plan with company match
• tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans
• HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available.
• Full time employees are eligible to earn PTO hours.
• May be eligible for discretionary bonus as determined by the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level