Secretarial Position
About The Position
Grain Valley High School, home of the Eagles and a place committed to fostering a strong, family-oriented community and academic excellence, is seeking a highly skilled and professional Lead Administrative Assistant to support the Principal and the school's administrative team. This pivotal role requires an organized, proactive, and discreet individual who can manage complex operations and serve as the main point of contact for the Principal's office. If you are passionate about contributing to a positive high school environment and possess exceptional administrative skills, we encourage you to apply.
Requirements
- Proven experience in an administrative support role, preferably in an educational or public-facing environment.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in managing financial documentation (budgets, requisitions, deposits).
- Outstanding written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- High level of proficiency with Microsoft Office Suite or Google Workspace.
Responsibilities
- Manage the Principal's calendar, schedule, and appointments.
- Serve as the primary liaison and point of contact for staff, parents, students, and district personnel, maintaining the utmost confidentiality.
- Answer the main administrative phone line, screen calls, and direct inquiries appropriately.
- Responsible for budget tracking, monitoring expenditures, and processing daily/periodic school deposits.
- Manage the collection and deposit of class fees.
- Generate, submit, and track purchase requisitions for school-wide orders.
- Process employee reimbursement requests and manage school credit card check-out/reconciliation.
- Coordinate accounts payable (AP) tracking and assist with student test payments/parent refunds.
- Coordinate and manage substitute teacher assignments and record-keeping.
- Assist with recognition, celebrations, and gifts for staff and students.
- Manage the school's bell schedule and initiate/track work orders for building maintenance.
- Provide support for major student processes, including managing digital Prom ticket sales and student parking passes.
- Assist with graduation planning and execution, including preparing senior graduation packets and acting as the coordinator with Jostens (rings, caps/gowns).
- Support student record processes such as work permits, Social Security paperwork, and residency verification, especially during the summer.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
