Lead Admin Assistant

Domino's Corporate•Ann Arbor, MI

23h•Hybrid

About The Position

The Domino’s Technology Leadership Team is looking for a high-caliber Leadership Team Coordinator to provide administrative support to senior leaders and general support to the organization. This role will be responsible for the day-to-day support of the Domino’s Technology Leadership Team and team members. This role reports to the Team Leader, Executive Assistant, and works with a team of other Lead Admin Assistants in the Domino’s Technology (DT) organization.

Requirements

Bachelor’s degree required or equivalent experience
Minimum of 2 years administrative coordination supporting leadership roles (experienced in calendar management and expense reports a plus)
Ability to travel locally when required to provide support for occasional off-site events and meetings
This role primarily follows standard business hours; however, minimal evening or weekend support may be required on an occasional basis.
Self-starter, results-driven with strong organizational, interpersonal, communication, and collaboration skills
Exemplary attention to detail, motivational skills, positive attitude, friendly with accommodating personality
Exceptional professionalism and strong judgment to carefully handle confidential documents and information
Exemplary time management skills including ability to manage multiple priorities and projects successfully under pressure in a fast-paced environment
Demonstrated ability to form trust and strong working relationships with peers and senior leaders
Microsoft Word, Excel, PowerPoint, Outlook

Nice To Haves

Experience planning events including summits, conferences, offsite meetings, a plus
Familiarity with travel, visa, and passport procurement, a plus
Ability to keep pace in a large tech organization with a culture of constant change
Experience using Concur, Ariba, L Squared

Responsibilities

Provide Administrative support to 2-3 senior leaders of the technology team: Calendar Management – schedule appointments including logistics and primary point-of-contact for maintaining calendar (ensure urgent matters are prioritized and conflicts are resolved on a timely basis).
Schedule and coordinate staff and other meetings.
Meeting Facilitation – help ensure that meetings are conducted effectively by collating materials, following set agenda, managing time, taking notes, and publishing minutes.
Travel Management – book travel arrangements and logistics to align with prepared itinerary.
Communications – draft, review, and send department announcements, as needed.
Accounts and Bookkeeping - prepare expense reports for VP+.
Coordinate Administrative Functions across Domino’s Technology and cross-functional teams
Assist with coordination of DT-sponsored events, and provide onsite support, as needed.
Lead and assist planning of VP-area All Hands meetings, talent reviews, quarterly offsite meetings, and support for DT-wide leadership and All Hands meetings.
Organize EOY celebration logistics and provide onsite support as needed.
Assist with general office support (examples: distribution list management, office supplies and snacks replenishment, seating charts, new hire onboarding, etc.), as needed.
Partner with the Domino’s Technology admin team to maintain and regularly update standardized documentation for department best practices.
Assist with special projects, as needed. Including but not limited to assisting with business meeting lunches, preparing draft templates for PowerPoints, attending VP area leadership team meetings, preparing agendas and taking meeting notes.