Admin Assistant

Life Care Services • Jacksonville, FL

7d • $20

About The Position

We are searching for a Admin Assistant to join our culinary team! The Admin Assistant is responsible for assisting the F&B Director with the planning, organizing, directing, coordinating and execution all department activities. $19.50 per hour. Preferred: 1 year of senior living experience GENERAL SUMMARY The Admin Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical, administrative, and direct service tasks.

Requirements

• High school diploma or equivalent.
• A minimum of two years supervisory or supportive experience within fine dining restaurants, clubs, hotels or similar industries.
• Proven ability with computer and communication skills.
• Must have knowledge of Microsoft Office Suite products.
• Ability to demonstrate strong leadership skills.
• Ability to make quick decisions in high stress situations.
• Well organized.
• Ability to work flexible schedule including weekends and holidays.
• Excellent customer services skills.
• Ability with communicate with, understand, empathize with, work with, and be tolerant of residents, families, visitors, peers, supervisors and subordinates.
• Must be able to stand and walk 90% of the work day; ability to stoop, stand and stretch frequently.
• Position may require sitting for prolonged periods of time working on a computer.
• Must be able to lift 50 pounds frequently.
• Must be able to see, hear and speak.
• Must be able to read, write and communicate in English.

Nice To Haves

• 1 year of senior living experience

Responsibilities

• In the absence of the Director of Food & Beverage, supervises the dining venues
• Assists the Director of Food & Beverage with staffing, scheduling, training of staff
• Responds to and resolves administrative inquiries and questions.
• Manages the point-of-sale (POS) systems with activities including but not limited to meal counts, reservations and sales
• Participates in cost control measures and inventories.
• Tracks and processes accounts payable for the department
• Submits company purchase card reconciliations
• Ensures compliance with regulatory requirements for various programs including but not limited to the social club
• Drafts communication for department and distributes accordingly
• Prepares agendas and written summaries, schedules meetings.
• Maintains records and filing systems
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• Performs other duties as assigned.

Benefits

• Scholarships and Educational Assistance Programs, because we value the development of our team members and promoting from within.
• Extraordinary Reward Points, because we value recognizing and appreciating our employees for their hard work.
• Our comprehensive benefits, because we value health and wellness for you and your family.
• A Monthly All-Staff Meet n’ Eat, because we value a strong company culture that creates camaraderie between departments.
• Various Employee-led Committees because we value employee engagement and making your voice heard.
• A Free and Confidential Employee Assistance Program because we understand that life happens.
• Paid Training, Paid Time Off, and Paid Holidays.
• Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability, (401) K Retirement
• Cypress Village of Jacksonville has partnered with Daily Pay to give our team members control over accessing their paycheck on their own schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees