Lead Accounts Payable Administrator

Subaru•Camden, NJ

1d•$59,200 - $70,000•Hybrid

About The Position

ROLE SUMMARY Performs Accounts Payable (A/P) functions which include processing invoices and payments through the payables automation system as well as processing expense reports and payments. Interacts with vendors and internal departments to resolve account discrepancies and facilitate the payment process. Performs financial (A/P) system testing as required. Liaisons with internal and external audit teams. Orders and tracks gift card purchases. Performs monthly closing duties. Oversees interns, junior staff, and temporary employees and provides training as needed for the A/P automation systems. CORE RESPONSIBILITIES Facilitates and troubleshoots invoices through the Accounts Payable (A/P) automation systems (Oracle and Inspyrus). Researches non-standard invoices and system errors to investigate cause and provide a resolution. Generates payments in Oracle that are transmitted to the bank (including checks and ACH payments). Performs all month-end closing duties including processing open transactions in a timely manner, recording payments to the general ledger, and working closely with various areas of the business (including Information Technology [IT]) to facilitate month-end close. Ensures that transactions in Oracle are processed prior to closing the monthly periods. Assists in the implementation and ongoing management of A/P systems, ensuring smooth integration with existing financial systems. Delegates and reviews the work of interns, junior staff members, and temporary employees. Provides training on processes and functions within the A/P automation systems. Purchases and tracks gift cards for various initiatives, such as contests or awards. Administers the supplier master data records. This includes entering new suppliers into the Oracle system, facilitating banking information and related changes, and ensuring that supplier records are accurate and up to date. Works with internal and external audit teams to provide reports and documentation based on various inquiries and projects. Completes larger-scale A/P projects such as: T&E Spend: Audits larger travel and expense (T&E) expenses for management prior to payment. Completes quarterly reporting and analysis of T&E spend. Responds to inquiries from departmental liaisons on T&E spend. Unclaimed Property Tax: Prepares Unclaimed Property tax returns for 50 states on a bi-annual basis. Reports uncashed checks to the proper and relevant state and remits associated payments based on state filing regulations. ADDITIONAL RESPONSIBILITIES Maintains detailed and uniform records of data for invoices, including emails and backup copies. Works with other departments on A/P-related inquiries. Prepares reports as needed. Performs system troubleshooting with IT when needed.

Requirements

Bachelor's Degree in Accounting or Finance required Or H.S. Diploma and at least six (6) years of relevant Accounting experience in lieu of degree required
2-4 years of relevant Accounting experience with a Bachelors degree required Or 6-8 years of relevant Accounting experience without a Bachelors degree required
Proficient in Oracle, Excel, and accounting systems.
Excellent analytical and organizational skills.
Excellent verbal and written communication skills.
Strong attention to detail.

Responsibilities

Facilitates and troubleshoots invoices through the Accounts Payable (A/P) automation systems (Oracle and Inspyrus).
Researches non-standard invoices and system errors to investigate cause and provide a resolution.
Generates payments in Oracle that are transmitted to the bank (including checks and ACH payments).
Performs all month-end closing duties including processing open transactions in a timely manner, recording payments to the general ledger, and working closely with various areas of the business (including Information Technology [IT]) to facilitate month-end close.
Ensures that transactions in Oracle are processed prior to closing the monthly periods.
Assists in the implementation and ongoing management of A/P systems, ensuring smooth integration with existing financial systems.
Delegates and reviews the work of interns, junior staff members, and temporary employees.
Provides training on processes and functions within the A/P automation systems.
Purchases and tracks gift cards for various initiatives, such as contests or awards.
Administers the supplier master data records.
Works with internal and external audit teams to provide reports and documentation based on various inquiries and projects.
Audits larger travel and expense (T&E) expenses for management prior to payment.
Completes quarterly reporting and analysis of T&E spend.
Responds to inquiries from departmental liaisons on T&E spend.
Prepares Unclaimed Property tax returns for 50 states on a bi-annual basis.
Reports uncashed checks to the proper and relevant state and remits associated payments based on state filing regulations.
Maintains detailed and uniform records of data for invoices, including emails and backup copies.
Works with other departments on A/P-related inquiries.
Prepares reports as needed.
Performs system troubleshooting with IT when needed.