Lateral Recruiting Coordinator

Cooley • Santa Monica, NY

1d • $67,600 - $90,480

About The Position

Cooley is seeking a Lateral Recruiting Coordinator to join the Legal Talent team. Position summary: The Lateral Recruiting Coordinator is responsible for coordinating legal talent efforts, with an emphasis on our firm-wide lateral associate and special counsel recruiting and integration efforts. Specific duties include, but are not limited to, the following: Position responsibilities: Lateral Recruiting & Integration: Coordinate end-to-end interview logistics for lateral attorney candidates, including building and distributing interview schedules, sending calendar invites, booking conference rooms and/or virtual links, and facilitating on-site interviews to ensure a high-quality candidate experience Track and collect interviewer feedback promptly, following up as needed; compile candidate interview packets and assist in preparing offer recommendations for leadership approval Facilitate the offer process by preparing offer materials and coordinating closing efforts Coordinate pre-hire diligence steps, including tracking conflicts and background check clearance, and consolidating reference check results Collaborate with local Legal Talent and Associate Development teams to support the integration of lateral new hires, including coordinating orientation schedules and follow-up communications with new hires Maintain the applicant tracking system by accurately updating candidate statuses and entering all applicant information into the recruiting database Maintain strong relationships with headhunters and ensure both candidates and search firms receive timely updates regarding the status of their applications throughout the recruitment process Organize applicant files and set up new databases or record books for each recruiting cycle Assist in preparing and maintaining candidate pipeline and recruiting effort status reports and charts Summer program: As needed, assist Legal Talent Managers (local/regional) with the planning and/or execution of the annual summer associate program. Depending on coverage needed, responsibilities may include: Assist Legal Talent Managers (local/regional) in preparation, completion and distribution of summer associate letters, questionnaire, conflict check and housing information Assist with local summer associate orientation and the assembly of documentation to be distributed to summer associates Assist in compiling/proof-reading summer associate picture book Code expense reimbursements and maintain expense database Help with summer event execution – distributing invitations, monitoring RSVP lists, help with nametags as needed New attorney hires: Finalize and send out new associate letters, questionnaire, conflict check, bar information, relocation policy, etc. Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the Firm Working with local and/or central HR, update and distribute local Attorney orientation materials. Coordinate bar activities for all incoming attorneys including, but not limited to, taking the exam, reimbursements and other licensing matters, working closely with our Director of Attorney Licensing & Compliance Supervise new associate mailings Other: Monitor recruiting expenses and process recruit expense reimbursements Assist in coordinating follow-up for recruits, including correspondence to recruits Assist local Legal Talent Manager (local/regional) in spring recruiting efforts which may include traveling to law schools (and, in some instances, an overnight stay) to assist in on-campus recruiting Prepare OCI reservation forms and secure interview dates Assist local/regional Legal Talent Managers in conducting an interviewer-training seminar Assist Director of Administration and Facilities Manager in planning office moves (information re: hiring, including buddies, fields of interest, etc.) Assist local/regional Legal Talent Managers and/or Director of Attorney Recruiting to ensure all Legal Talent forms and documents are kept current Perform various clerical/secretarial duties for the attorney recruiting function, as needed All other duties as assigned or required

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 2+ years direct experience in a law firm or professional office setting with 1+ direct applicable experience supporting legal talent/HR department.
• Senior candidates must have 3+ years directly applicable work experience, along with proven ability to operate at an elevated level in terms of scop of responsibility, judgement and autonomy.
• Excellent interpersonal and communication skills
• Good presence
• Ability to work well with others
• Strong knowledge of the firm’s various practice areas, offices, and attorney staffing needs
• Strong organizational skills with ability to juggle several tasks at once
• Self-motivated
• Reliable and cooperative manner
• Ability to work under pressure and meet deadlines

Nice To Haves

• Bachelor's Degree
• HR software experience a plus including Lawcruit and Workday
• Prior experience in a law firm
• Knowledge of current hiring/staffing/termination trends at other competing law firms

Responsibilities

• Coordinate end-to-end interview logistics for lateral attorney candidates, including building and distributing interview schedules, sending calendar invites, booking conference rooms and/or virtual links, and facilitating on-site interviews to ensure a high-quality candidate experience
• Track and collect interviewer feedback promptly, following up as needed; compile candidate interview packets and assist in preparing offer recommendations for leadership approval
• Facilitate the offer process by preparing offer materials and coordinating closing efforts
• Coordinate pre-hire diligence steps, including tracking conflicts and background check clearance, and consolidating reference check results
• Collaborate with local Legal Talent and Associate Development teams to support the integration of lateral new hires, including coordinating orientation schedules and follow-up communications with new hires
• Maintain the applicant tracking system by accurately updating candidate statuses and entering all applicant information into the recruiting database
• Maintain strong relationships with headhunters and ensure both candidates and search firms receive timely updates regarding the status of their applications throughout the recruitment process
• Organize applicant files and set up new databases or record books for each recruiting cycle
• Assist in preparing and maintaining candidate pipeline and recruiting effort status reports and charts
• Assist Legal Talent Managers (local/regional) with the planning and/or execution of the annual summer associate program.
• Assist Legal Talent Managers (local/regional) in preparation, completion and distribution of summer associate letters, questionnaire, conflict check and housing information
• Assist with local summer associate orientation and the assembly of documentation to be distributed to summer associates
• Assist in compiling/proof-reading summer associate picture book
• Code expense reimbursements and maintain expense database
• Help with summer event execution – distributing invitations, monitoring RSVP lists, help with nametags as needed
• Finalize and send out new associate letters, questionnaire, conflict check, bar information, relocation policy, etc.
• Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the Firm
• Working with local and/or central HR, update and distribute local Attorney orientation materials.
• Coordinate bar activities for all incoming attorneys including, but not limited to, taking the exam, reimbursements and other licensing matters, working closely with our Director of Attorney Licensing & Compliance
• Supervise new associate mailings
• Monitor recruiting expenses and process recruit expense reimbursements
• Assist in coordinating follow-up for recruits, including correspondence to recruits
• Assist local Legal Talent Manager (local/regional) in spring recruiting efforts which may include traveling to law schools (and, in some instances, an overnight stay) to assist in on-campus recruiting
• Prepare OCI reservation forms and secure interview dates
• Assist local/regional Legal Talent Managers in conducting an interviewer-training seminar
• Assist Director of Administration and Facilities Manager in planning office moves (information re: hiring, including buddies, fields of interest, etc.)
• Assist local/regional Legal Talent Managers and/or Director of Attorney Recruiting to ensure all Legal Talent forms and documents are kept current
• Perform various clerical/secretarial duties for the attorney recruiting function, as needed
• All other duties as assigned or required

Benefits

• Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees