Lab Admin Assistant

VITALSKIN PHYSICIAN MANAGEMENT LLC•Chicago, IL

19h•$23

About The Position

Provides comprehensive administrative support to the Pathologist at our Bucktown location. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department. Act as a laboratory technician as needed.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office Suite and EMR systems.
Strong keyboarding, transcription, and data entry skills with high attention to detail.
Excellent organizational, communication, and multitasking abilities.
Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment.
Ability to transition between the laboratory and the Pathologist’s office multiple times throughout the day.

Nice To Haves

Associate or bachelor’s degree in a related field.
Experience in a medical or laboratory environment.

Responsibilities

Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system.
Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats.
Transcribe pathology results and related documents with accuracy and clarity.
Ensure timely completion of transcriptions to support prompt reporting and patient care.
Serve as the primary liaison between the Pathologist and laboratory staff to ensure clear, efficient communication.
Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results.
Manage calendars, schedule appointments, and handle correspondence related to pathology services.
Prepare reports, documents, and other materials as requested by the Pathologist.
Support laboratory staff and other departments to achieve operational goals.
Train others as needed.
Maintain strict confidentiality and adhere to HIPAA regulations.
Demonstrate professionalism and efficiency in all interactions and documentation