Laboratory Administrative Assistant, Intermediate

UPMC•Pittsburgh, PA

1d•Onsite

About The Position

UPMC Magee-Womens Hospital is seeking a Full Time Laboratory Administrative Assistant Intermediate to support Magee Lab Administration! This position will work daylight hours Monday through Friday. Hours are subject to change based on business needs. Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Requirements

High school diploma or equivalent.
3 years administrative experience preferred.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
Ability to use applicable MS Suite products.
Working knowledge of business processes and procedures.
Knowledge of basic accounting and financial principles and functions.
Ability to analyze data and use basic reasoning skills.

Responsibilities

Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
Maintains various accounting and budgetary records (i.e., completes expense reports).May make travel arrangements.
May assist with processing of specimens and/or packaging specimens according to testing specifications. May assist in the collection of specimens according to established procedures.
Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
Checks patient records for accuracy and completeness, taking corrective steps as necessary.
Review patient records to determine appropriate consultative pathologist and/or laboratory.
Determine patient insurance status and source of consultation to ensure appropriate billing.
Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction.
Participate in training of new staff members.