Lab Shared Services Senior Specialist

Novotech Health Holdings Pte Limited•South San Francisco, CA

55d•$115,000 - $150,000

About The Position

The Lab Senior Specialist will join our team during the exciting startup phase of our new laboratory. The lab will focus on sample management and sample collection kit distribution at phase I stage. The Lab Senior Specialist will play a critical role in establishing lab operations, ensuring compliance with regulatory standards, and building a culture of efficiency and quality. This is a unique opportunity to contribute to the foundational development of a cutting-edge lab facility.

Requirements

Bachelor's degree in Biology, Chemistry, Biotechnology, or a related field. Advanced degree preferred.
Minimum of 3-5 years of experience in a laboratory setting, with at least 1-2 years in a supervisory or leadership role.
Experience in sample management, inventory control, or logistics is highly desirable.
Occasional evening or weekend work may be required during the startup phase.
Familiarity with lab startup processes and regulatory compliance is a plus.
Strong organizational and project management skills, with the ability to prioritize tasks in a fast-paced environment.
Excellent attention to detail and problem-solving abilities.
Proficiency in using laboratory information management systems (LIMS) and other relevant software.
Strong communication and interpersonal skills, with the ability to lead and motivate a team.
Knowledge of safety protocols and regulatory requirements for laboratory operations.

Responsibilities

Collaborate with leadership to design and implement lab workflows, protocols, and standard operating procedures (SOPs) for sample management and kit distribution.
Assist in the procurement, installation, and validation of lab equipment and software systems.
Develop and maintain inventory management systems for sample collection kits and lab supplies.
Ensure the lab is compliant with all relevant regulations, including OSHA, CLIA (if applicable), and other local, state, and federal guidelines.
Oversee the receipt, logging, storage, and tracking of samples in accordance with established protocols.
Implement and maintain a secure and organized sample storage system, ensuring sample integrity and traceability.
Troubleshoot and resolve any issues related to sample handling or data entry.
Manage the assembly, packaging, and distribution of sample collection kits to clients or partners.
Coordinate with logistics and shipping teams to ensure timely and accurate delivery of kits.
Monitor inventory levels and reorder supplies as needed to avoid disruptions in kit production.
Recruit, train, and supervise lab technicians and support staff during the startup phase.
Foster a collaborative and safety-focused work environment.
Provide ongoing coaching and performance feedback to team members.
Develop and enforce quality control measures to ensure accuracy and consistency in lab operations.
Conduct regular audits of lab processes and documentation to ensure compliance with regulatory standards.
Address and resolve any non-conformance issues promptly.
Maintain accurate records of lab activities, including sample logs, inventory reports, and equipment maintenance logs.
Prepare regular reports on lab operations, including key performance metrics and areas for improvement.
Assist in the preparation of documentation for regulatory inspections or audits.