Knowledge and Document Management Specialist

The Marlin Alliance • San Diego, CA

58d • $80,000 - $130,000 • Onsite

About The Position

The Marlin Alliance, Inc. is seeking a Knowledge and Document Management Specialist in San Diego, CA. The candidate will report directly to the JTNC Operations Director to assist in day-to-day Operations-related functions in support of the JTNC organization. Responsibilities will include administrative tasks in the areas of, but not limited to: Information Technology Support, Facilities, and Knowledge Management via SharePoint. Candidate will rely on experience and skills to proactively plan and accomplish day-to-day tasks as well as long lead projects. The candidate shall attend/dial into and provide the support needed for JTNC/Operations meetings and events as required. The candidate must be able to write, edit, proofread, and provide comments for all submitted content (by the candidate or another JTNC member), draft slides and documents as required, and brief statuses and future initiatives at meetings. This role will be on-site in San Diego, CA and requires an active Secret clearance.

Requirements

• Experience: 3+ years experience in a DoD or DoD contractor office
• Provide in-person, onsite support as required up to 4 days per week
• Clearance: Active SECRET DoD clearance or higher
• Microsoft Office Suite (Excel/Word) proficiency
• Interpersonal skills
• Ability to take initiative and perform tasks with minimal supervision
• Proficient in technical writing and verbal communications
• Ability to lift up to 30 lbs

Nice To Haves

• Experience: 5+ years experience in a DoD or DoD contractor Business Operations office
• Degree: BS or BA degree in Information Technology, Information Systems, or related field.
• Microsoft tools in Flank Speed (e.g., Power BI)/SharePoint proficiency
• Clearance: Active Top Secret/SCI clearance
• Prior Business Operations experience
• Prior Facility Management experience

Responsibilities

• Support the configuration management of JTNC documents to ensure proper version control, access, and compliance with configuration management policies.
• Ensure that all documents within JTNC repositories are tracked, controlled, and updated in accordance with configuration management practices.
• Monitor and manage document integrity, ensuring that all versions of documents are properly archived or disposed of following lifecycle management procedures.
• Assist in applying configuration management tools and best practices to maintain consistent and accurate documentation across all repositories (including websites, shared drives, and Flank Speed tools).
• Assist in the development of JTNC KM processes and procedures utilizing Navy Flank Speed/SharePoint database
• Collaborate with JTNC Directorates, Leads, Deputy Director, Director, and Information Technology personnel to gather feedback and resolve technical/operational issues related to KM policy, processes, and procedures
• Ensure JTNC KM policy and procedures comply with DoD policies, including Records Management policies in DoD Instruction 5015.02 and Army Regulation 25-400-2
• Provide JTNC KM repository access, training, help desk support, and other KM-related assistance as needed (repositories include websites, secured shared drives, and Flank Speed tools)
• Receive and timely carryout mission requirements as determined by Operations Director and Operations Director in support of the JTNC
• Assist with scheduling and tracking meetings; keeping and displaying/publishing meeting minutes (e.g., JTNC Operations WAR); tracking action items; and following up with delinquent actions until completion
• Provide communications-related support such as providing VTC and SVTC support at JTNC organization-level meetings, and physical mailbox support
• Provide assistance to Public Affairs Officer as required
• Assist Operations Director with AdHoc backup/coordination of ACTR responsibilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Number of Employees: 11-50 employees