Junior Human Resources Specialist
About The Position
Nakupuna Companies is seeking an innovative, collaborative professional to join its Human Resources team as a Junior Human Resource Specialist. This entry-level role provides administrative support to the Human Resources team and assists with day-to-day HR operations. The Junior Human Resource Specialist supports new hire processing and onboarding, maintains accurate employee records, and helps ensure HR systems are current and compliant. Working closely with HR team members, Business Operations, and hiring managers, this role assists with processing new hires, responding to employee inquiries, and supporting employee lifecycle activities. The position also helps manage HR ticket requests, employment verifications, and other general administrative tasks, while escalating complex or sensitive matters to senior HR staff as appropriate. This position will be based in the Honolulu, Hawaii office.
Requirements
- Proficiency in Microsoft Office applications with emphasis in Word, Excel, PowerPoint, Outlook, and on-line search engines required.
- Familiarity with government contracting and related HR requirements.
- Requires a bachelor’s degree in Human Resource Management or a related field from an accredited institution.
Nice To Haves
- Previous experience with payroll systems is preferred, specifically ADP.
- Previous experience with applicant tracking systems is preferred, specifically iCIMS.
- Demonstrated knowledge and competence in HR statutory and regulatory requirements and best practices with PHR or SPHR desired
- 1 to 3 years of human resources experience in the federal government contracting industry is preferred.
- Customer service experience is a plus.
Responsibilities
- Send out notification of new hire setup and offer letter to HR Team, Business Operation, and Hiring Manager to ensure new hires are processed on time
- Create and setup new hire(s) checklist MS Outlook calendar
- Manage file feeds and troubleshoot errors sent by iCIMS (ATS) and ADP (HRIS)
- Serve as a backup to set up, coordinate, and conduct new hire onboarding
- Organize, track, maintain, and improve HR records generation, administration, and retention
- Accurately enter and maintain new hire and employee information in ADP, including personal details, job title, job function, compensation, home department, clearance, etc
- Assist and manage in Shared Services Freshservice tickets
- Manage FreshService verification of employment tickets and prepare employment verification letter as requested by employee or authorized parties
- Provide general administrative support to the Human Resource Team as needed, including filing, responding to employee inquiries, and updating internal trackers
- Prepare and draft termination/separation/change of status letters
- Update and process employee termination within ADP
- Responds to employment-related questions from new hires, employees, and supervisors, referring complex and/or sensitive matters to the appropriate Conducts appropriate follow-up and helps close out inquiries
- All other duties as assigned by leadership
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
