Junior Finance Operations Specialist (Corporate Cards & Payments)

Spotter

7d•Remote

About The Position

We’re looking for a junior, detail-oriented Finance Operations Specialist to support day-to-day finance workflows across corporate cards (Ramp/Divvy), checks, and payment operations. This role will help strengthen routine controls and reporting. The scope will start with transactional tasks and expand over time as the candidate ramps up.

Requirements

1–3 years in finance operations, accounting support, AP, expense management, or similar
Comfortable working in fast-moving environments with frequent requests and shifting priorities
Strong attention to detail, ownership mindset, and ability to follow through
Strong communication skills (Slack/email) and good judgment in escalating issues
Solid Google Sheets/Excel skills (filters, pivots, lookups preferred)

Nice To Haves

Experience with Ramp and/or Divvy (or similar tools)
Experience with QuickBooks Online and/or AP tools
Familiarity with basic accounting concepts (coding, GL, reconciliations)
Experience supporting multi-entity environments

Responsibilities

Manage card user setup, card issuance, and cancellations for new hires and departures
Adjust credit limits/plafonds based on business needs and policy, including occasional urgent requests
Monitor and validate monthly cash back and other card program credits
Maintain trackers for card limit changes, exceptions, and recurring issues
Track issued checks and confirm clearing/deposits; follow up on outstanding items
Verify that payments/transactions processed successfully; resolve failed/pending transactions
Support basic vendor payment administration and documentation tracking
Perform routine sanity checks (missing transactions, duplicates, unusual spend)
Prepare weekly status updates: open items, urgent requests handled, exceptions, aging of pending receipts/items
Pull data and prepare basic spend analysis (by team/vendor, month-over-month variances) for review
Maintain organized documentation and audit trail in shared drives/tools
Respond to urgent card limit/plafond requests outside standard business hours (evenings/weekends), when time-sensitive purchases are blocking operations