Junior Event Producer

Imada Wong Communications • New York, NY

3d • Hybrid

About The Position

IW Group is an integrated creative agency producing culture-shaping work for multiple brands. We create impactful campaigns and content that blend storytelling, culture, and innovation.

We are seeking a highly organized and motivated Junior Event Producer to join our team in supporting national experiential programs and events for a leading luxury spirits brand. This full-time role is ideal for someone with foundational event coordination experience who is eager to grow within a collaborative agency environment.

The Junior Event Producer will support the planning and execution of national experiential programs and events, assisting with event logistics, vendor coordination, production documentation, and on-site execution. Reporting to the Account Supervisor and working closely with an Event Producer, this role plays a key part in delivering seamless, elevated brand experiences. The position also offers opportunities to support additional agency accounts as needed.

Requirements

• Minimum 1 year of professional experience in event coordination, event production, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Clear written and verbal communication skills
• Professional, service-oriented demeanor suited to luxury brand environments
• Ability to work independently while supporting a larger team
• Solutions-oriented mindset with adaptability on-site
• Proficient in Google Drive
• Familiar with Microsoft SharePoint
• Experience using Monday or similar project management tools
• Must be based in or willing to work from New York City
• Flexible schedule, including evenings and weekends as required
• Ability to lift and move event materials
• Willingness and ability to travel nationally up to 50%

Nice To Haves

• Experience within luxury spirits, premium consumer brands, hospitality, or experiential marketing preferred

Responsibilities

• Support pre-production and execution of national experiential programs
• Prepare and maintain event documentation, including run-of-show schedules, contact sheets, guest lists, production grids, and internal trackers
• Manage RSVP tracking, invitation lists, and guest communications in partnership with internal and external collaborators
• Coordinate shipment, inventory tracking, and on-site setup of event materials, including POS, glassware, signage, credentials, and décor
• Manage event inventory and oversee organization and upkeep of the event storage room Support Senior Managers, Event Producers, and Account Teams with venue research, vendor outreach, budgeting, and timeline management
• Process vendor invoices, expense reports, and contracts in accordance with agency finance and procurement procedures
• Collaborate with security, facilities, creative, communications, and account teams to ensure all event needs are met
• Provide administrative support, including planning decks, pre-meeting agendas, calendar management, meeting scheduling, travel coordination, and note-taking
• Participate in on-site event execution, including setup, registration, guest relations, troubleshooting, and breakdown
• Travel to event sites for pre-event planning, site visits, and execution
• Maintain departmental databases, contact lists, and post-event recap and wrap reports
• Support event strategy and execution as directed by senior team members

Benefits

• Hybrid work model (three in-office days per week)
• Lunch provided on office days
• 20 PTO days annually
• 20 paid holidays (including Thanksgiving & Christmas week)
• Birthday off
• Year-round Flex Fridays (half-day Fridays)
• Competitive health, dental, and vision coverage
• 401(k) with company match
• Cell phone reimbursement
• Employee referral program
• Collaborative, growth-oriented team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed