JUNIOR EVENT PLANNER & ADMINISTRATIVE COORDINATOR

BANK POLICY INSTITUTE•Washington, DC

1d•$60,000 - $80,000•Hybrid

About The Position

We are seeking a highly organized, detail-oriented, and motivated individual to join our team as a Junior Event Planner & Administrative Coordinator. In this role, you will assist in planning and executing events while managing various administrative tasks. This position offers a unique opportunity to gain hands-on experience and develop essential skills in event planning. The ideal candidate will possess exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. A positive attitude, excellent interpersonal skills, and a professional demeanor are key to success in this role.

Requirements

Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
Exceptional attention to detail, with a focus on delivering high-quality work.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work collaboratively in a team environment while independently managing responsibilities.
Flexibility to occasionally work outside normal business hours for events.
Enthusiasm for event planning, a proactive mindset, and a commitment to excellence.

Responsibilities

Assist in researching venues, vendors and services to support event planning decisions.
Assist with event logistics, including vendor management, venue arrangements, catering and transportation.
Prepare and send invitations, track RSVPs and update guest lists.
Print and organize event materials such as badges, name tents, and place cards.
Support on-site event execution, including setup, registration, troubleshooting, and post-event breakdown.
Shadow senior team members during event planning and execution to learn best practices.
Take ownership of smaller events or tasks within larger projects, gradually building confidence and experience.
Manage inventory of event supplies and materials.
Maintain detailed timelines, track deadlines, and ensure all deliverables are completed on time.
Keep event-related trackers organized and up-to-date for easy access and team use.
Provide prompt and professional responses to event inquiries.