Jr. Dispatcher at Star Fleet Trucking Inc.

Champion Homes • Middlebury, IN

9d

About The Position

Schedules and coordinates shipments with owner operators by performing the following duties. Essential Duties and Responsibilities include the following. Other duties may be assigned. Enter units into the system that are ready for dispatch. Compiles list of available owner-operators and available trips. Assigns vehicles according to factors such as, length, purpose of trip, freight or passenger requirements and preference of user. Issues keys, record sheets, and credentials to drivers. Confers with owner operators to expedite or locate missing, misrouted, delayed or damaged merchandise. Print off dispatch, pulling the packets and any permits needed for the trip. Put all the necessary paperwork into an envelope and write driver's name on it. You need to make notes on the driver's pay worksheet when needed and get management approval (written on pay worksheet) on any rate change or extra pay; these then need to go to the pay clerk Calling drivers when necessary to dispatch out loads, taking phone calls from drivers and answering their questions. Other projects assigned by terminal manager to help keep office running smoothly including but not limited to the following: doing yard inventory, asking customers for freight, entering claims into McCleod, gathering paperwork for shipments, ordering permits, processing border crossing paperwork. Position will be cross-trained for both Motorized and RV Divisions.

Requirements

• High School degree or G.E.D. - or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Computer Skills - To perform this job successfully, an individual must be proficient in Microsoft Office, Word, and Excel software and Internet software. Must be able to adapt to new software when required.
• Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values.
• Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Including problem solving in a timely manner, individually as well as in groups.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Report safety and security issues to upper management.
• Physical Demands - While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Responsibilities

• Enter units into the system that are ready for dispatch.
• Compiles list of available owner-operators and available trips.
• Assigns vehicles according to factors such as, length, purpose of trip, freight or passenger requirements and preference of user.
• Issues keys, record sheets, and credentials to drivers.
• Confers with owner operators to expedite or locate missing, misrouted, delayed or damaged merchandise.
• Print off dispatch, pulling the packets and any permits needed for the trip.
• Put all the necessary paperwork into an envelope and write driver's name on it.
• Make notes on the driver's pay worksheet when needed and get management approval (written on pay worksheet) on any rate change or extra pay; these then need to go to the pay clerk
• Call drivers when necessary to dispatch out loads, taking phone calls from drivers and answering their questions.
• Doing yard inventory
• Asking customers for freight
• Entering claims into McCleod
• Gathering paperwork for shipments
• Ordering permits
• Processing border crossing paperwork.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees