Judicial Operations Manager

State of Delaware•Dover, DE

About The Position

This is the first line manager of a unit of a court's operations responsible for program/administrative responsibilities such as implementing policies/procedures, representing the courts' operations in the testing of pilot programs as the subject matter experts and implementing new programs as a result of legislation. Positions typically report to an administrative superior. Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

Requirements

Three years experience in managing cases as they move through the legal process.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Six months experience in narrative report writing.
Six months experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.
Applicants must be legally authorized to work in the United States.
A satisfactory criminal background check is required as a condition of hire.

Responsibilities

Reviews legal/court documents for completeness, accuracy and compliance with applicable time limitations, costs and court procedures and determines appropriate procedural requirement for processing.
Prepares and issues a wide variety of court and legal documents.
Research case files, records, databases and other sources of information to ensure accuracy of case data and resolve discrepancies.
Enters information into manual or automated systems.
Prepares and maintains files and records ensuring all required documents are included.
Provides information on court/unit procedures and event status to the public, judges, attorneys and litigants.
Attends hearings and proceedings to provide files, records and case information to judicial officer; records event disposition and administers oaths.
Assesses case filings to determine placement in case track/program or recommends referral to alternative case tracks.
Interprets and applies court rules, laws and procedural requirements for case events and case flow management.
Monitors and coordinates case activity through multiple legal events and processes.
Tracks case events/statuses, anticipates case flow problems/causes for delay and initiates appropriate action to expedite cases effectively and efficiently including contacting participants to resolve issues that inhibit case flow.
Develops case management procedures for use by judge or team.
Advises judicial officers regarding various case events that ultimately lead to final case disposition.
Coordinates case activity and events with judicial officers, attorneys, law enforcement agencies and litigants.
Resolves technical case processing issues requiring research of case data and coordinating activities with other agencies and courts.
Research case files, records and other sources of information to ensure accuracy of case data, prepare and issue court documents and resolve discrepancies and issues related to case flow.
Establishes and maintains contacts with the legal community, other agencies and courts/units, both externally and internally, to ensure case flow is expedited.
Enters case data into automated case management systems; prepares and maintains case files and records.