Judicial Court Clerk

Macomb County Government

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About The Position

Under direction, works directly with judges, attorneys, probation officers, Friend of the Court, and the public. The classification may be assigned to multiple courtrooms or a single courtroom. When assigned to a courtroom, prepares judge’s daily docket. Administers the docket in the courtroom and enters the results of hearings into the court’s computerized case management system. When assigned to the general Court Section, performs the duties of an Office Assistant Senior such as processing documents received from counter customers, electronic customers, mail and fax filers. As the official record keeper of all Court events and rulings, receives, processes and maintains documents filed in accordance with Michigan Court Rules. Creates an accurate register of actions of all events relied upon by various local, state and federal governmental agencies such as the Michigan Department of Corrections, Michigan State Police, Macomb County Prosecuting Attorney, Macomb County Sheriff, and Friend of the Court.

Requirements

• Possession of a high school diploma or certificate of successful completion of the General Education Development (GED) Test
• Two (2) years of related work experience processing civil, criminal and/or domestic cases in a court or legal setting
• Michigan Law Enforcement Information Network (LEIN) certification within four (4) months of employment
• Possession of a valid Michigan driver’s license, operable automobile and insurance
• Knowledge of: Court terminology, court records, documents, and procedures
• Modern office procedures, office equipment, computer hardware and software
• Skill in: Organizational skills necessary to effectively plan and execute case processing
• Using good professional judgment
• Ability to: Courteously respond to concerns of citizens, attorneys and employees while simultaneously handling multiple duties and managing disruptions
• Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
• Conduct oneself with tact and courtesy
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Work independently

Nice To Haves

• Civil, criminal and/or domestic case processing experience in a court setting
• Experience with CourtView, OnBase, Microsoft Word and Excel, and Google G-Suite
• Post-secondary degree or certificate in a law related field
• Effectively speak, write and understand a language other than English is preferred

Responsibilities

• Receives, reviews, posts, processes, certifies, and forwards legal pleadings, documents and correspondence from attorneys, unrepresented parties, and other departments ensuring compliance with court rules and procedures.
• Organizes and maintains paper and electronic records and files of court proceedings.
• Prepares judge’s weekly docket by gathering and preparing files and flagging the docket in advance with relevant codes.
• Checks all parties into cases on the docket, manages the flow of cases called and ensures the efficient operation of the courtroom.
• Administers oaths to witnesses and foreign language translators.
• Provides judge and attorneys with juror lists and jury box seating charts; draws and swears in jurors.
• Enters the results of hearings into the court’s computerized case management system using both memorized codes and free text.
• Processes documents filed in the courtroom, schedules subsequent court events by coordinating the schedules of the court, parties and attorneys.
• Translates judge’s oral orders into writing for unrepresented litigants, reviews orders drafted by attorneys for consistency with the judge’s rulings, and enters orders into the court case management system.
• Acts on the behalf of the judge when copying true orders.
• Responds to inquiries from the public regarding court proceedings, appearances, hearing dates, adjournments, outstanding warrants and other related court matters.
• Operates an automobile to perform assigned job functions.
• Performs related duties as assigned.

Benefits

• As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
• Health care, dental and vision benefits are effective the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees