JUDICIAL ASSISTANT - 72003409

State of Florida•Tallahassee, FL

43d•$40,000 - $40,000

About The Position

This position serves as an Assistant to three or more Administrative Law Judges. Maintains Judge's calendar, schedules appointments and conference calls, and reserves hearing rooms. Prepares, proofreads, and edits orders and notices. Receives, routes, and screens telephone calls for Judges, and answers questions which may involve interpretation of policies and procedures.

Requirements

Must possess a high school diploma or the equivalent.
Knowledge of administrative and clerical procedures and systems.
Knowledge of computer software including applications.
Ability to identify essential information.
Ability to listen to what other people are saying and ask questions as appropriate.
Ability to talk to others to effectively convey information.
Ability to manage one's own time.
Ability to understand written sentences and paragraphs in work related documents.

Nice To Haves

Experience in a Legal setting is preferred.
Strong proofreading, writing, and grammar skills are preferred.
English majors are encouraged to apply.

Responsibilities

Plan, initiate, and carry to completion clerical, secretarial, and administrative activities for each assigned Administrative Law Judge.
Assist with district workload when other Judicial Assistants in the district have work overflow or are absent.
Maintain calendars by which each assigned Judge is informed of the critical times, dates, and places connected with each hearing.
Schedule appointments and conference calls.
Input, edit, or cancel case information for hearing locations available in Hearing Room Scheduler.
Serve as back-up to Managing Judicial Assistant.
Assist with submission of travel authorizations and reimbursements for each assigned Judge, as necessary.
Confirm hearing dates with parties, if requested, reserving appropriate facility at the location of the hearing, and releasing same, if necessary.
Enter, proofread, and edit Recommended Orders, Final Orders, Notices of Hearing, correspondence and other legal documents in draft and final form.
Enter into and/or revise information in CMS.
Receive, route, and screen telephone calls for the assigned Judges.
Answer questions which may involve interpretation of policies and procedures of the Division or which may require some knowledge of administrative law.
Prepare notices, orders, pre-hearing directions, and other documents in connection with hearings.
Perform such other duties as may from time to time be assigned by the Managing Judicial Assistant, Managing Judge, or Director and Chief Judge.