JUDICIAL ASSISTANT - MADISON COUNTY CIRCUIT COURT

Madison County Government • Edwardsville, IL

5d • $28 - $28 • Onsite

About The Position

OFFICE OF THE CHIEF JUDGE Third Judicial Circuit Court Madison County, Illinois Christopher Threlkeld Chief Judge EMPLOYMENT OPPORTUNITY Job Title: Judicial Assistant Department: Madison County Circuit Court Starting Salary: $27.72/HR Grade 11 Hours of Work: Monday Friday, 8:30 a.m. 4:30 p.m. Qualifications: An associate degree, 60 hours of college credit, or two years' experience working closely with the court system. Madison County, IL residency requirements must be met within 6 months of hire. Duties: Perform a variety of judicial assignments for the Circuit Court including assisting in the courtroom for dockets and jury trials, typing orders and correspondence, creating forms, maintaining judges' calendars and caseload management.
This position is covered under the AFSCME Union contract and supervision is provided by the Chief Judge and Trial Court Administrator. This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Equal Opportunity Employer Closing Date: April 20, 2026 or Until Filled If you prefer to submit a paper application, please submit to: Ryan M. Anderson at [email protected] or by mail to Ryan M. Anderson, 155 N. Main Street, Suite 406, Edwardsville, IL 62025 Visit http://www.co.madison.il.us/jobs for paper application and full posting. Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities Values and BenefitsMadison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose. Madison County's Organizational Values are: Communicate openly & honestly I circle back when there is a need for clarity or amends I have direct honest conversations with people rather than talking about them to others I reach out for help when I need it and respond to others appropriately when they ask for help I facilitate clarity not confusion I listen to others while setting my own biases aside and focusing on the whole person Maintain high standards of excellence I conduct myself in a way that demonstrates our standards of excellence I define what success means within my team and engage them through a continuous improvement mindset I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved I lead by example through establishing clear guidelines and defining our standards I accept change that benefits my colleagues and our organization Integrity I do what I say I'm going to do I act in alignment with my values I do the right thing when nobody is looking I value input from others and recognize that I am not always right I seek to build trust and avoid carelessly blaming others Accountability I own my mistakes, apologize and make amends I make myself available for, and am receptive to feedback I take responsibility I establish achievable deadlines for myself and my team I take ownership by not making excuses Compassion I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner I commit to showing compassion by seeing my colleagues as real people I create an inclusive work environment where I value my colleagues as people I respect my colleagues in how I speak about them when they aren’t present I actively listen to my colleagues Madison County Government offers a competitive compensation package including: Competitive wages on a step plan with guaranteed increases based on years of service. Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision. Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension. Eight-hour workday, which includes a one hour, paid lunch. 14 paid holidays. Employee Assistance Program. Life Insurance and Supplemental Accident & Critical Illness coverage. Paid time off in the form of Vacation and Sick days that begin accruing day one. You may be eligible for Public Service Student Loan Forgiveness (PSLF)

Requirements

• An associate degree, 60 hours of college credit, or two years' experience working closely with the court system
• Madison County, IL residency requirements must be met within 6 months of hire

Responsibilities

• Provide assistance to Judges, attorneys, jurors and public for court proceedings, dockets, and jury trials
• Open court by announcing the greeting and making certain those entering courtroom are dressed consistent with court rules and the demeanor of everyone within the courtroom is consistent with the wishes of the presiding judge
• Proficient in researching cases using Clericus Magnus
• Must abstain from public comment about any pending or impending proceeding as required by Supreme Court Rule 63
• Maintain all electronic equipment needed for courtroom hearings and trials
• Responsible for keeping jurors segregated from general population during trials
• Provide deliberating jurors with meals and lodging, if needed
• Keep judges' calendar and remain knowledgeable in judges' caseload
• Assist with juror orientation and juror selection
• Maintain order in the courtroom and call on court security when needed
• Coordinate with judge and clerk to ensure court files and dockets are ready for hearings and trials
• Coordinate with judges and jail to insure prisoners are ready for appearances and prepare necessary paperwork
• Answer telephone and respond to inquiries using available resources
• Take messages for judges and schedule appointments
• Assist in training of new Judicial Assistants
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above, including cross-training with other Judicial Assistants

Benefits

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree