Judicial Assistant - Senior Judges (At Will/FT/Benefits)

Harford County • Bel Air, MD

5d • $58,000 - $62,000

About The Position

Employees in this position are responsible for performing confidential secretarial duties for circuit court senior judges. This position performs a wide variety of administrative support and office management duties. Work is performed under general supervision from an Administrative Official, the Court Administrator, or the Administrative Judicial Assistant.

Requirements

• Two (2) or more years of experience providing secretarial, clerical, paralegal or administrative work involving the use of a personal computer and word processing software.
• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Work a full-time standard work schedule of 8:30 a.m. to 4:30 p.m. (Monday through Friday) with flexibility to accommodate any necessary early or late meetings/hearings.
• Maintain a regular, punctual, and reliable level of attendance.
• Work independently but in accordance with the practices and procedures of the Circuit Court.
• Demonstrate a high level of interpersonal skills to handle sensitive and confidential situations, to communicate effectively orally and in writing, tactfully and professionally with judges, attorneys, court personnel, agencies, and the public.
• Handle multiple tasks and maintain a professional demeanor when always dealing with court personnel and the public.
• Demonstrate careful attention to detail in composing, typing and proofing materials.
• Set priorities and simultaneously process multiple duties and responsibilities.
• Apply fundamentals of professional/legal English, including spelling, grammar, and punctuation.
• Ability to use and maintain various filing systems as well as standard office and business equipment including personal computers, word processing, spreadsheets, and database software.
• Knowledge of legal terminology and judicial system language.
• Accuracy and attention to detail and the ability to maintain confidentiality.
• Employee must undergo a criminal background check and drug screening.

Nice To Haves

• Experience in and with the legal profession and courts is preferred.
• A paralegal degree or legal administrative assistant experience is a plus.

Responsibilities

• Prepares a range of general to complex administrative and confidential correspondence, and memorandums on behalf of the senior judges.
• Proofreads outgoing correspondence, court opinions, and court orders for completeness and accuracy.
• Transcribes dictation and ability to take notes and direction from the Senior Judges in completing necessary tasks after court hearings and trials.
• Coordinates meetings, appointments, maintains schedule and/or docket information for the senior judges.
• Maintains travel expenses for reimbursement in GEARS; senior judges’ enrollment in continuing education in CONNECT; input data into MAGS; and familiarity with ODYESSY/MDEC to navigate court cases.
• Performs receptionist duties to include answers, screens, and routes telephone calls and takes messages.
• Receives, opens, sorts, and distributes mail and other materials in accordance with established procedures; as well as maintaining important and confidential records and files.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees